PERSONAL ASSISTANT

Main Purpose of the Job

Accountable to the Manager, the Personal Assistant is responsible for providing a comprehensive, confidential and professional secretarial and administrative support services to the Manager in all aspects concerned with the efficient and successful operation of the office and division.

Position Requirements

Education: Diploma in Business Administration, Secretarial Studies or a related area. A Degree in the stipulated areas will be an added advantage.

Experience: At least three (3) years post qualification experience as a Secretary in a professional computerised office environment. Experience in relationship management will be an added advantage.

Competencies:

Writing skills
Interpersonal and communication skills
Integrity
Organisational skills

Core Areas of Responsibility

Devises and maintains office systems, including data management and filing;
Arranges travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
Screens phone calls, enquiries and requests, and handling them when appropriate;
Organises and maintains diaries and makes appointments;
Deals with incoming email, faxes and post, often corresponding on behalf of the manager;
Carries out background research and presenting findings;
Produces documents, briefing papers, reports and presentations;
Organises and attending meetings and ensuring the manager is well prepared for meetings;
Liaises effectively with internal divisions/departments and external organizations on behalf of the Manager;
Plans and implements hospitality arrangements for the Manager, including provision of hospitality for visitors.

Closing date and application instructions

Suitably qualified candidates are invited to submit application letters, with detailed curriculum vitae and certified copies of certificates on or before 19th February 2016 to:

Director, Corporate Services
Civil Aviation Authority of Botswana
P O Box 250
Gaborone
Telephone: 3688200
Physical Address: Plot 61920, Letsema Office Park, Fairgrounds
Email: etsalaile@caab.co.bw

We regret that only shortlisted candidates will be contacted