Operations Administrator at Chevron

Chevron is one of the world's leading energy companies, with approximately 60,000 employees working in countries around the world. We explore, produce and transport crude oil and natural gas; refine, market and distribute fuels and other energy products; manufacture and sell petrochemical products; generate power; and develop future energy resources, including biofuels and geothermal energy. 

We operate 100,000 barrels per day refinery in Milnerton, Cape Town, that produces gasoline, diesel, jet fuel, liquefied petroleum gas, fuel oil, paving asphalt and other products. Chevron South Africa also has interests in a lubricant oil manufacturing plant in Durban and maintains a laboratory and blending plant there.

Chevron is accepting online applications for the position of Operations Administrator located in Milnerton, South Africa through September 3, 2014 at 11:59 p.m. (Eastern Standard Time). 

Position Details: 
Responsibilities for this position may include but are not limited to:

Provides comprehensive secretarial and administrative support to the Refinery Operations team:

- Provides information processing services which include complex Microsoft Office skills 
- Provides telephone coverage and meets guests
- Makes travel arrangements and schedules
- Prepares slide decks for meetings, classes, conferences, etc. for the team
- Assists team with Travel and Expense Accounting (TEA) claims, TEA-related queries and cash advances
- Oversees management of office stationery supplies and office equipment, e.g., photocopier, fax

Is responsible for the leave administration of the Operations team

Administers the following:

- Overtime and travel claims for the Operations and oil movements team according to the 5 shift system rules
- Submits monthly journal and accrual entries to the Finance Department
- Prepares the Budget of the Operations Department
- Creates purchase orders, service orders and blanket orders in ARIBA - Utilize the ARIBA/e-Procurement system to create, track and pay vendors for services and materials 

Prepares monthly performance statistics for Operations department and supports the development of performance tracking metrics and KPI's. Produces ad hoc statistics and information as required

Works with the Operation Supervisors in the distribution of the correct Personal Protective Equipment (PPE) for new recruits, in-service trainees and employees. Arranges facility access badges, PC access, Telephone Pin, etc. access for all new recruits

Manages the department's website, coordinates the populating and updating of the website. Supports Operations team in ensuring Controlled Document Management System (CDMS) documentation is updated

Required Qualifications:

Diploma/Certificate in Admin or equivalent

2-7 years relevant admin experience

Proficiency in MS Office applications

Strong Planning and Organizing skills

Good interpersonal skills and is able to work with people from different background and culture

Learning adaptability

Preferred Qualifications:

SAP experience

ARIBA experience

Relocation Options:

Relocation will not be considered within Chevron parameters.

International Considerations:

Selected candidates will work in South Africa under the local payroll system and benefits.

Employment Equity:

Selections will be made in line with the Chevron South Africa Employment Equity plan.

Apply on company website