Human Resources Assistant : United Nations Environment Programme

Closing date: Sunday, 22 February 2015

Posting Title: Human Resources Assistant, G7

Job Code Title: Senior Human Resources Assistant

Department/ Office: United Nations Environment Programme

Duty Station: MONTREAL

Posting Period: 23 January 2015-22 February 2015

Job Opening number: 15-HRE-UNEP-39102-R-MONTREAL (X)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.

If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira 'Need Help?' link.

Organizational Setting and Reporting

The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. The Secretariat of Multilateral Fund (MFS) for the Implementation of the Montreal Protocol is dedicated to reversing the deterioration of the Earth's ozone layer. It was established in 1991 to assist developing countries to meet their Montreal Protocol commitments in complying with the control measures of the ozone-depleting substances. The Fund Secretariat in Montreal assists the Committee in this task. The Secretariat is administered by UNEP (www.multilateralfund.org). This post is located in UNEP/MFS at the Montreal duty station. Under the overall supervision of the Senior Administrative and Fund Management Officer, the incumbent will perform the following functions: Responsibilities

1. Recruitment and placement: Participate in the selection of candidates for the secretariat; Assist in the filling of posts, including follow-up on reference checks and academic verifications; Schedule and coordinate entry tests for secretarial/clerical positions at the Montreal duty station; Oversee the maintenance of job opening files and tracking status of job opening; Review and process personnel actions through Integrated Management Information Systems (IMIS) as needed for short term appointments; Advise staff on visa matters.
2. Administration of entitlements: Monitor issues on conditions of service of staff and advise the supervisor of any developments.
3. Staff development and career support training: Assist in the development of career development programme; Assist in the organization and conducting of training courses and workshops.
4. Classification: Provide advice and answer general queries on classification procedures and processes; Assist in providing documentation and background materials relating to classification appeals.
5. General; Undertake research on a range of HR related issues and prepares notes/reports; Conduct research on precedents, policy rulings and procedures; Supervise the compilation and preparation of statistical reports on HR related issues; Assist in the preparation of information circulars for HR related issues; Assist separating staff in final arrangements; Provide general office support services; Process, draft, edit, proofread and finalize for signature/approval, a variety of correspondence and other communications; Set up and maintain files/records (electronic and paper); Schedule appointments/meetings; Monitor deadlines, etc.; Prepare written response to queries concerning Human Resource related matters; Train and provide supervision to new and lower-level staff in the unit; Perform other duties as required.

Competencies

Professionalism: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.

Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

High school diploma or equivalent required. Supplemental training in administrative fields and Human Resources Management is required.

Work Experience

Ten years of progressively responsible experience, including at least three years within the United Nations system in human resources management, administrative services or related area. Extensive knowledge of UNON HR functions required.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of French is an asset.

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