RECORDS MANAGER

RECORDS MANAGER 1

VACANCY CIRCULAR NUMBER 9 OF 2014 

Applications are invited from suitably qualified citizens for the following vacancies tenable in the Department of Corporate Services - Ministry of Finance and Development Planning

SALARY: C1 P123 168 per annum

LEAVE: 30 working days per annum

BENEFITS: (a) - Optional contributory Medical Aid Scheme (Government contributes 50% and employee contributes 50%).

(b) - Contributory Pension (Government contributes 15% and employee contributes 5% of salary).

QUALIFICATIONS

Candidates should have at least a Bachelor’s Degree in Archives and Records Management or Library and Information Studies.

EXPERIENCE

A minimum of 4 years post qualification experience as Records Manager; 2 years of which should be at Records Manager II.

MAIN PURPOSE OF THE JOB

To monitor the implementation of records management standards and procedures.

DUTIES

Among others;
• Guides customers on records management standards and procedures.
• Conducts records management sensitization workshops for customers.
• Attends to customer queries and requests.
• Administers the customer satisfaction and records management surveys.
• Analyses data for customer satisfaction and records management surveys
• Develops file classification scheme.
• Develops records retention and disposal schedule.
• Conducts appraisals of semi-current records.
• Provides guidance on the use of classification scheme and retention and disposal scheme.
• Verifies accession list of semi current record.
• Prepares records management status reports.
• Processes semi-current records received in the Records Centre
• Researches on records management issues
• Benchmarks on best practices
• Collaborates with other records management professionals to share information on records management issues.
Undertakes any other related duties as may be assigned by management.

KEY COMPETENCIES

• Drive for results
• Functional/Technical Skills
• Planning
• Comfort around higher management

APPLICATIONS: Applicants should quote the number of the vacancy circular and provide the following details:

(a) A detailed Curriculum Vitae
(b) Certified copies of certificates, Omang, and two (2) names of referees
(c) In case of serving public officers, date of first appointment, present post (with the salary scale) and date of appointment thereto.

Applications should be addressed to: The Permanent Secretary, Ministry of Finance and Development Planning, Private Bag 008, Gaborone or hand delivered to Office No. 231.

Important: All applications from serving public officers should be routed through their Heads of Department. Applications not so routed will not be considered. Applicants are also required to submit an electronic summary of their CV. Please email setshukudu@gov.bw and gmmatshediso@gov.bw to request for the required electronic CV format.

Closing Date: 28th May 2014

N.B: Applicants who do not meet the requirements of the post will not be responded to.