Administration and Procurement Officer

VACANCY CIRCULAR NO 1 OF 2014 
POST: Administration and Procurement Officer 
TENABLE: Gaborone 

1.1 QUALIFICATIONS: a degree in public administration, or related field 

1.2 SALARY SCALE: D3 

1.3 LEAVE: 20 working days per annum 

1.4 BENEFITS: B Optional Medical Aid Scheme (Government pays 50% and Employee 50%) B Contributory Pension Scheme (Government pays 15% and Employee 5%)

1.5 MAIN PURPOSE OF THE JOB: To provide leadership and management of the Administration and Procurement function and to coordinate/implement records management, security, transport, secretarial, and messengerial functions for the NGO Council Secretariat

Administration Officer Reports to Programme Implementation Manager

1.6 DUTIES:
• Provides professional advice and guidance on administration and procurement
• Administers human resource management policies, rules and regulations governing the terms and conditions of the government services such as general orders, pensions act, employment act, public service act etc.
• Analyses procurement requirements and selects the most appropriate methods based on interpretation and assessment of established policies, practices, and experience.
• Plans, organizes and leads the bid solicitation process including drafting and issuing request for quotations, developing bid evaluation criteria and guiding clients on processes involved.
• Monitors and reviews progress of contractual agreements, reviews and approves invoices for payment, resolves any problems that arise, performs post contract evaluations, creates and maintains procurement records.
• Prepares and or consolidates the administration budget
• Monitors the budget and controls expenditure to ensure appropriate utilization
• Provide secretarial services to procurement and budget committees.
• Responsible for records management
• Undertakes any other related duties as directed by management
• Supervises the driver.

1.7 Key competences
• Planning and organization skills
• Analytical and decision making skills - Teamwork
• Strategic management skills
• Problem solving skills
• Planning and organizing
• Attention to detail

Applications should be addressed to:
The Coordinator
NGO Council Secretariat
P/Bag 002
Gaborone

Physical Address; Ministry of Labour and Home Affairs; 5th floor. Gaborone
ONLY SHORTLISTED CANDIDATES WILL BE RESPONDED TO.
CLOSING DATE: 29th September, 2014, 1630 pm for further information, please contact 3611487/8

Source: Daily News 8 September 2014