JOBS AT US EMBASSY 2018

General Services Officer Assistant

BASIC FUNCTION OF POSITION
The major duties and responsibilities of this position include management oversight of the housing, shipping, travel, warehouse, and procurement sections of the General Services Office in the embassy.  The incumbent serves as the principal assistant to the General Services Officer (GSO) and provides logistical and property management support to all GSO sections, monitoring and maintaining internal management controls to prevent waste, fraud, and mismanagement.  The incumbent assists in the development, planning, and implementation of ongoing programs of support, budget and workforce requirements for the office, the assessment of operations, and provides solutions to operational challenges. The GSO supports six U.S. agencies within the Mission including the Department of State, Centers for Disease Control and Prevention (CDC), Peace Corps, Millennium Challenge Corporation (MCC), United States Agency for International Development USAID, and the Department of Defense (DOD). 
MAJOR DUTIES AND RESPONSIBILITES
The GSO/A shall be responsible for:
  • (50%) Second tier oversight of the procurement, shipping and housing sections within GSO including assisting with the development, planning, and implementation of ongoing programs of support; assisting with the development of  budget and workforce requirements for General Services Operations; assisting the assessment of the efficiency and effectiveness of operations; independently providing solutions to operational challenges; providing high quality, timely and appropriate services to post clientele; assisting with the supervision, training, mentoring, and evaluation of the performance of subordinate employees; monitoring and maintaining internal management controls to prevent waste, fraud, and mismanagement.
  • Logistics Support (15%) – Proving first line oversight in the identification of all activities involved in providing needed logistical support; providing for the requisition, purchase, storage, and issuance of all official supplies, services, and equipment; monitoring the logistics plan and identify the cause and impact of delays and other problems; evaluating plans for and provision of logistical support for feasibility, efficiency, and economy; and developing alternatives when required.
  • Property Management Support  (10%) – Co-ordinate with other sections within GSO regarding purchase and issuance of official supplies, equipment or other material. The work includes one or more phases of material management including initial planning, provisioning, requirements determination, acquisition, distribution, accountability, and the issue of consumption or disposal.
  • Physical Facilities (10%)– Provide input in the development of the mission’s facilities requirements (office and residential) utilizing government owned long and/or short-term leased properties. Work in close coordination with the Facility Manager in leasing real property.  Coordinate as a team member on the formulation, planning, and exercising of responsibilities for the acquisition, management, utilization, and alteration of government properties.
  • Travel and transportation   (10%) -  Oversee the all travel and transportation activities at post for personnel, goods, supplies, and equipment; ticketing for official travelers on commercial air and surface transportation and advising official travelers on internal and international travel policies.
  • Any other tasks as assigned by the GSO or Management Officer (5%)        
QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE
  • Education:  Completion of college degree is required
  • Prior Work Experience:  At least five years of progressively responsible experience in the field of Public Administration or Business Administration  is required
  • Post Entry Training:  Familiarization with various word processing software; specific General Services databases, websites, and other management courses as appropriate
  • Language Proficiency:  Level IV English ability (fluent) required
  • Job Knowledge:  Strong working knowledge of applicable U.S. Federal Government, Department of State, and other agencies regulations, as well as supply chain, travel operations. Must have solid knowledge and demonstrated experience with local conditions and the business environment. Knowledge of customs and shipping procedures is required.  
  • Skills and Abilities: Demonstrated ability to effectively manage staff, resources, operations, and an environment in which high pressure situations are the norm. Excellent communication skills with the ability to engage and maintain strong working relationship with employees and supervisors throughout the Mission. Strong computer literacy in Microsoft Word and Excel required
Salary: Market related 
Closing Date: January 20, 2018

JOBS AT US EMBASSY 2018 JOBS AT US EMBASSY 2018 Reviewed by Unknown on 12:28 AM Rating: 5

JOBS CATEGORY

ACCOUNTANT JOBS ICT JOBS Gaborone Administrative - Management DRIVER DEBSWANA FRANCISTOWN HEALTH JOBS Finance Jobs LECTURER JOBS Sales Jobs EDUCATION JOBS Electrical Engineering Jobs Engineering Jobs LEGAL JOBS MINING JOBS TEACHING JOBS BPC BOTSWANA POWER CORPORATION Civil Engineering Jobs Medical Jobs Procurement Jobs MARKETING JOBS Scholarships NGO JOBS BANKING JOBS BURS BOTSWANA UNIFIED REVENUE SERVICE HUMAN RESOURCE JOBS MECHANICAL ENGINEER MEDIA - PUBLIC RELATION JOBS SECURITY JOBS US EMBASSY AGRICULTURE - LIVESTOCK AIR BOTSWANA BR BOTSWANA RAILWAYS Botho University Environmental Engineering Jobs Government Jobs Insurance Jobs LOBATSE RESEARCH JOBS UNIVERSITY OF BOTSWANA United Nations AVIATION JOBS BARCLAYS BANK BMC BOTSWANA MEAT COMMISSION BOTSWANA POST BOTSWANA TOURISM CLIMATE CHANGE JOBS CONSULTANT Community Development Internships Librarian Jobs Ministry of Lands and Housing SADC SOUTHERN AFRICAN DEVELOPMENT COMMUNITY Standard Chartered Bank TELECOMMUNICATIONS JOBS TOURISM JOBS U.S EMBASSY GABORONE Volunteer Opportunities ABM UNIVERSITY COLLEGE AFA ASSOCIATED FUND ADMINISTRATORS ATTORNEY GENERAL CHAMBERS BA ISAGO UNIVERSITY COLLEGE BAMB BOTSWANA AGRICULTURAL MARKETING BOARD BANK OF BOTSWANA BDF BOTSWANA DEFENCE FORCE BEC BOTSWANA EXAMINATION COUNCIL BITRI BOTSWANA INSTITUTE FOR TECHNOLOGY RESEARCH AND INFORMATION BOTSWANA PRISONS SERVICES BTU BOTSWANA TEACHERS UNION BVI BOTSWANA VACCINE INSTITUTE Botswana Police Service Jobs COMESA COS BOTS COPYRIGHT SOCIETY OF BOTSWANA CUSTOMER CARE JOBS Consultancy DE BEERS ENGEN FILLING STATION FNB BANK General Engineering Jobs HOSPITALITY JOBS HOTEL JOBS INVITATION FOR INTERVIEWS JOBS IN MAUN KASANE KBL KGALAGADI BREWERIES LEA LOCAL ENTERPRISE AUTHORITY LOGISTICS JOBS MAHALAPYE MASCOM MINISTRY OF EDUCATION AND SKILLS DEVELOPMENT MOGODITSHANE MOKOLODI NATURE RESERVE Ministry of Trade and Industry Ministry of Youth Sport and Culture Monitoring and Evaluation OFFICE OF THE OMBUDSMAN ORANGE BOTSWANA Project Management Jobs RECEPTIONIST JOBS RECORDS MANAGEMENT SEROWE STANBIC BANK TRAINEE JOBS TRAINEES TSABONG WATER UTILITIES CORPORATION
Powered by Blogger.