The Ministry of Finance and Economic Development invites applications from qualified citizens of Botswana to fill the post of Personal Secretary under Corporate Services.
VACANCY: PERSONAL SECRETARY (X1 POST)
SALARY SCALE: C2, 112 812 – 134 856 per annum
LEAVE: 25 working days per annum.
BENEFITS: -Optional contributory Medical Aid Scheme (Government pays 50% and the employee pays 50%)
-Contributory Pension Scheme (Government pays 15% and employee pays 5% of basic salary)
QUALIFICATIONS: Candidate should have at least a National Diploma in Secretarial Studies/Higher National Diploma in Secretarial Studies (NDSS/HNDSS and or degree in Secretarial Studies
EXPERIENCE: Atleast (4) four years post qualification relevant work experience of which (2) two years should have been served as Senior Typist (C4/C3) salary scale in the Public Service or equivalent in the Private/Parastatal organisation. Candidates who hold atleast NCSS plus (4) four years post qualification experience will also be considered.
MAIN PURPOSE OF THE JOB:
The primary purpose is to provide secretarial services and manage the office of the supervisor.
The primary purpose is to provide secretarial services and manage the office of the supervisor.
DUTIES:
1. Provide typing duties to a group of middle management officers on various assignments.
2. Makes appointments for people requesting an audience with supervisor, ensures that appointments do not coincide.
3. Reminds the supervisor of scheduled meetings and makes available relevant files/documents before the meeting.
4. Makes travel arrangements by booking flights and/or hotel accommodation, having imprest applied for or retired.
5. Intercepts telephone calls to supervisor and identifies caller and purpose of call.
6. Receives calls and directs them to the appropriate action officers.
2. Makes appointments for people requesting an audience with supervisor, ensures that appointments do not coincide.
3. Reminds the supervisor of scheduled meetings and makes available relevant files/documents before the meeting.
4. Makes travel arrangements by booking flights and/or hotel accommodation, having imprest applied for or retired.
5. Intercepts telephone calls to supervisor and identifies caller and purpose of call.
6. Receives calls and directs them to the appropriate action officers.
VACANCY: Manager Procurement (X1 POST)
SALARY SCALE: E2, 348 348– 362 412 per annum
LEAVE: 30 working days per annum.
BENEFITS: -Optional contributory Medical Aid Scheme (Government pays 50% and the employee pays 50%)
-Contributory Pension Scheme (Government pays 15% and employee pays 5% of basic salary)
QUALIFICATIONS: Candidate should have at least a Bachelor’s Degree or its equivalent in Procurement Supply Chain Management or business or related field.
EXPERIENCE: At least sixteen (16) years’ experience, two (2) years of which must have served in procurement-related environment and should have demonstrated exceptionally high professional competency and integrity in procurement and asset disposal and supplies management and has managerial abilities.
MAIN PURPOSE OF THE JOB:
To provide strategic leadership in the procurement of supplies, services and works as well as the disposal of asset for the Ministry in a timely and efficient manner.
To provide strategic leadership in the procurement of supplies, services and works as well as the disposal of asset for the Ministry in a timely and efficient manner.
DUTIES:
1.Identifies and sources suitable supplies, services and works and negotiates and agree prices in accordance with the delegated authority.
2.Gives advice on procurement matters requiring policy action and guides on all technical matters for effective procurement of goods, works and services.
3.Provides technical advice and preparation of the tender documentation, administration of the tendering and evaluation of bids for contract awards.
4.Develops contract with contractors.
5.Negotiates bulk discounts for special facilities on behalf of the Ministry.
6.Aligns or endorses contractor selection to procurement policy and strategy of government of Botswana and reviews the list of contractors based on their performance.
7.Oversees maintenance of list of approved suppliers and evaluate supplier capabilities and contractor performance
8.Supervises the procurement of all supplies, services and works needed by Ministry.
9.Coordinates and oversees development of procurement plan.
10.Coordinates and oversees the examination and development of estimates of material, equipment and service requirement.
11.Manages all procurement and disposal by tender activities of the Ministry.
12.Liaises with other functions in the Ministry to provide a consultancy service for the specification, process, evaluation and awarding of all relevant contracts.
13.Coordinates and oversees contract administration and preparation of end of activity report.
14.Manages contract with contractors to ensure expected deliverables.
15.Coordinate periodic review of staff performance.
16.Plans and directs the activities of the procurement unit.
17.Oversees the procurement and disposal processes as well as tendering process and ensure adherence to relevant provisions of the PPADB Act and regulations.
18. Initiates and direct the establishment of PPADB support structures to ensure compliance of the Ministry with statutory requirements.
19. Initiate the development review of policy and strategy to enhance the effectiveness of the Ministry in meeting of government’s expectations concerning public procurement and asset disposal.
20.Oversees and coordinates the utilization of the Ministry funds.
2.Gives advice on procurement matters requiring policy action and guides on all technical matters for effective procurement of goods, works and services.
3.Provides technical advice and preparation of the tender documentation, administration of the tendering and evaluation of bids for contract awards.
4.Develops contract with contractors.
5.Negotiates bulk discounts for special facilities on behalf of the Ministry.
6.Aligns or endorses contractor selection to procurement policy and strategy of government of Botswana and reviews the list of contractors based on their performance.
7.Oversees maintenance of list of approved suppliers and evaluate supplier capabilities and contractor performance
8.Supervises the procurement of all supplies, services and works needed by Ministry.
9.Coordinates and oversees development of procurement plan.
10.Coordinates and oversees the examination and development of estimates of material, equipment and service requirement.
11.Manages all procurement and disposal by tender activities of the Ministry.
12.Liaises with other functions in the Ministry to provide a consultancy service for the specification, process, evaluation and awarding of all relevant contracts.
13.Coordinates and oversees contract administration and preparation of end of activity report.
14.Manages contract with contractors to ensure expected deliverables.
15.Coordinate periodic review of staff performance.
16.Plans and directs the activities of the procurement unit.
17.Oversees the procurement and disposal processes as well as tendering process and ensure adherence to relevant provisions of the PPADB Act and regulations.
18. Initiates and direct the establishment of PPADB support structures to ensure compliance of the Ministry with statutory requirements.
19. Initiate the development review of policy and strategy to enhance the effectiveness of the Ministry in meeting of government’s expectations concerning public procurement and asset disposal.
20.Oversees and coordinates the utilization of the Ministry funds.
VACANCY: Manager Procurement (X1 POST)
SALARY SCALE: E2, 348 348– 362 412 per annum
LEAVE: 30 working days per annum.
BENEFITS: -Optional contributory Medical Aid Scheme (Government pays 50% and the employee pays 50%)
-Contributory Pension Scheme (Government pays 15% and employee pays 5% of basic salary)
QUALIFICATIONS: Candidate should have at least a Bachelor’s Degree or its equivalent in Procurement Supply Chain Management or business or related field.
EXPERIENCE: At least sixteen (16) years’ experience, two (2) years of which must have served in procurement-related environment and should have demonstrated exceptionally high professional competency and integrity in procurement and asset disposal and supplies management and has managerial abilities.
MAIN PURPOSE OF THE JOB:
To provide strategic leadership in the procurement of supplies, services and works as well as the disposal of asset for the Ministry in a timely and efficient manner.
To provide strategic leadership in the procurement of supplies, services and works as well as the disposal of asset for the Ministry in a timely and efficient manner.
DUTIES:
1.Identifies and sources suitable supplies, services and works and negotiates and agree prices in accordance with the delegated authority.
2.Gives advice on procurement matters requiring policy action and guides on all technical matters for effective procurement of goods, works and services.
3.Provides technical advice and preparation of the tender documentation, administration of the tendering and evaluation of bids for contract awards.
4.Develops contract with contractors.
5.Negotiates bulk discounts for special facilities on behalf of the Ministry.
6.Aligns or endorses contractor selection to procurement policy and strategy of government of Botswana and reviews the list of contractors based on their performance.
7.Oversees maintenance of list of approved suppliers and evaluate supplier capabilities and contractor performance
8.Supervises the procurement of all supplies, services and works needed by Ministry.
9.Coordinates and oversees development of procurement plan.
10.Coordinates and oversees the examination and development of estimates of material, equipment and service requirement.
11.Manages all procurement and disposal by tender activities of the Ministry.
12.Liaises with other functions in the Ministry to provide a consultancy service for the specification, process, evaluation and awarding of all relevant contracts.
13.Coordinates and oversees contract administration and preparation of end of activity report.
14.Manages contract with contractors to ensure expected deliverables.
15.Coordinate periodic review of staff performance.
16.Plans and directs the activities of the procurement unit.
17.Oversees the procurement and disposal processes as well as tendering process and ensure adherence to relevant provisions of the PPADB Act and regulations.
18. Initiates and direct the establishment of PPADB support structures to ensure compliance of the Ministry with statutory requirements.
19. Initiate the development review of policy and strategy to enhance the effectiveness of the Ministry in meeting of government’s expectations concerning public procurement and asset disposal.
20.Oversees and coordinates the utilization of the Ministry funds.
2.Gives advice on procurement matters requiring policy action and guides on all technical matters for effective procurement of goods, works and services.
3.Provides technical advice and preparation of the tender documentation, administration of the tendering and evaluation of bids for contract awards.
4.Develops contract with contractors.
5.Negotiates bulk discounts for special facilities on behalf of the Ministry.
6.Aligns or endorses contractor selection to procurement policy and strategy of government of Botswana and reviews the list of contractors based on their performance.
7.Oversees maintenance of list of approved suppliers and evaluate supplier capabilities and contractor performance
8.Supervises the procurement of all supplies, services and works needed by Ministry.
9.Coordinates and oversees development of procurement plan.
10.Coordinates and oversees the examination and development of estimates of material, equipment and service requirement.
11.Manages all procurement and disposal by tender activities of the Ministry.
12.Liaises with other functions in the Ministry to provide a consultancy service for the specification, process, evaluation and awarding of all relevant contracts.
13.Coordinates and oversees contract administration and preparation of end of activity report.
14.Manages contract with contractors to ensure expected deliverables.
15.Coordinate periodic review of staff performance.
16.Plans and directs the activities of the procurement unit.
17.Oversees the procurement and disposal processes as well as tendering process and ensure adherence to relevant provisions of the PPADB Act and regulations.
18. Initiates and direct the establishment of PPADB support structures to ensure compliance of the Ministry with statutory requirements.
19. Initiate the development review of policy and strategy to enhance the effectiveness of the Ministry in meeting of government’s expectations concerning public procurement and asset disposal.
20.Oversees and coordinates the utilization of the Ministry funds.
APPLICATIONS: Applicants should quote the number of the Vacancy Circular and
Provide the following details:
Provide the following details:
a) Brief summary of career with duties performed (Curriculum Vitae) including date of first appointment, present post and date of appointment thereto.
b) Certified copies of Certificates, Omang and two (2) work related references as well as names of two (2) referees.
c) An electronic summary of their CV. Please email to request for the required electronic CV format to ekewagamang@gov.bw and jolatlheng@gov.bw
Applications should be addressed to: The Permanent Secretary, Ministry of Finance and Economic Development, Private Bag 008, GABORONE or hand delivered to Office No. 231 Link Block Building.
IMPORTANT: All applications from serving public servants should be routed through Heads of Department and Permanent Secretaries. Applications not so routed will not be considered.
CLOSING DATE: 22nd January 2018
For further information, please contact: 3950107/ 3633669
Recruitment at The Ministry of Finance and Economic Development
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