CONTRACTS ADMINISTRATOR - DEBSWANA DIAMOND COMPANY

Debswana Diamond Company would like to invite suitably qualified innovative, results oriented and self-driven individuals to apply for the position listed and described below and join a professional team driven by service excellence, where the demands of the business are met by encouraging team work and addressing the needs of the individual.

Contracts Administrator
Ref: DCC 0000239
Tenable at Orapa and Jwaneng (2x Positions)

Job Summary
To initiate, negotiate, execute and manage performance of procurement contracts for Debswana operations, to ensure availability of goods and services for production requirements in a cost effective manner (tendering to contract close-out)

Requirements

Minimum Requirements

• Commercial Degree (Quantity Surveying, Construction Management and Supply Chain Management)
• 5 years post qualification experience, 2 of which should be in a Contracts Administration environment
• Supervisory Development Programme

Key activities

• Initiates, executes and issues tenders and recommends the most commercially and technically acceptable offer for adjudication by the Tender Committees
• Assists the end users with documenting the Scope of works/services to ensure timeous delivery
• Prepares and issues tender packages/enquiries to prospective tenderers; and maintains a register of all tenders issued as well as all tender-related documents
• Completes technical adjudications with the end users/customers, and influence spend towards Citizen-owned companies
• Executes commercial adjudications of submitted tenders including clarifications of tender qualifications
• Prepares and issues a Notification of Contract Award (NOCA)/ Letter of Acceptance (LOA) on the agreed terms and conditions to the successful tenderer, and informs unsuccessful tenderers of the outcome of the adjudication by issuing regret letters
• Negotiates, establishes and manages contracts according to submitted customer requests, Negotiates the contracting terms and conditions with potential business partners
• Manages commercial terms and conditions of contracts including administering and negotiating the renewal of time based contracts where appropriate and issues amendments to contracts where required
• Executes close-out of expired contracts, within allocated areas, by ensuring that due process is followed in terms of notifying the business partner, demobilisation, final account closure and resolution of all outstanding queries
• Implements safety, health and environment programs in area of responsibility taking cognizance of all legal requirements

Closing date and application instructions

Only candidates who meet the above requirements need apply enclosing a current curriculum vitae and certified copies of certificates.

Email: recruitmentHO@debswana.bw.

Please indicate the position applied for by quoting the Job reference number on subject line when sending the email.

Closing Date: 19th August 2016.

NB: Only short listed candidates will be responded to.