ADMINISTRATION ASSISTANT - DEBSWANA DIAMOND COMPANY

Debswana Diamond Company would like to invite suitably qualified innovative, results oriented and self-driven individuals to apply for the position listed and described below and join a professional team driven by service excellence, where the demands of the business are met by encouraging team work and addressing the needs of the individual.

Administration Assistant
Ref: DCC 0000240
Tenable at Jwaneng

Job Summary
To provide a general administrative and secretarial service to the Project Management Office in accordance with set directives and protocols.

Requirements

Minimum Requirements

Diploma- Secretarial studies, Administration
2 years post qualification experience in administrative or clerical function
Pre-training in Microsoft Office (Excel, Access, Word) or equivalent

Key Effective Areas

Cost Control- Recommends and incorporates cost saving initiatives into budgets
Operational Effectiveness- Capturing data from various sources in accordance with set procedures, manning telephone, Scheduling meetings, organising events, as well as, taking minutes
Administrative Effectiveness- ordering and replacing consumable stock such as stationery, following up on orders until received, maintaining a filing system in accordance with standard procedure for speedy retrieval of records, manual and computerised, carrying out logistical function such as travel arrangements, coordinates and supervise tasks for the cleaning services and maintain good housekeeping within the office block.
Secretarial Services- Booking and confirming venues, sending out invitations, compiling agenda items, relevant documents and distributing timeously, as well as, ordering meals for functions
Safety, Health & Environment - Adheres to all safety, health and environmental policies and procedures in area of responsibility