MANAGER PROCUREMENT at the Ministry of Basic Education

VACANCY: MANAGER PROCUREMENT – E2 X 1 POST

Applicants are invited from highly motivated and well experienced self-driven citizens of Botswana for the position of Manager Procurement – in the Ministry of Basic Education on a contract of 24 months.

SALARY SCALE: E2 (P334, 944 – P348, 468 per annum)

VACANCY CIRCULAR NO. 3 OF 2016
Ref: 060105323.1.1
LEAVE: 30 Working days per Annum

BENEFITS:

i. Employment is on contract terms. Upon satisfactory completion of the contract, you will be paid gratuity at the rate of 25% of the total amount of the salary earned for the duration of the contract.

ii. Optional Medical Aid Scheme with the Botswana Public Officers Medical Aid Scheme (BPOMAS - Government pays 50% and employee pays 50%).
QUALIFICATIONS:

Bachelor’s Degree or equivalent in Supply Chain Management or a related field.

EXPERIENCE:

A minimum of twelve (12) years relevant experience, two (2) of which should have been served as Deputy Manager (Procurement) on D1 salary scale in Botswana Government, or equivalent position and duties in the Private Sector and Parastatal Organisations.

MAIN PURPOSE OF THE JOB:

To provide strategic leadership in the procurement of supplies, services and works as well as the disposal of assets for the ministry in a timely and efficient manner.

KEY PERFORMANCE AREAS:

• Coordinate and oversees the examination and development of estimates of material, equipment and service requirement
• Oversee the preparation of tender documents.
• Manage contracts with contractors to ensure expected deliverables.
• Oversee the procurement and disposal processes as well as tendering process and ensure adherence to relevant provisions of the PPAD Act and regulations.
• Initiate and direct the establishment of PPADB support structures to ensure compliance of the Ministry with the statutory requirements.
• Initiate the development and review of policy and strategy to enhance the effectiveness of the Ministry in meeting Government’s expectations concerning public procurement and asset disposal.
• Oversee and coordinate the utilisation of the Ministry funds.
• Manage all procurement and disposal activities of procuring and disposing entity, except adjudication and award of contracts
• Implement the decisions of the Ministerial Committee.
• Recommend procurement procedures to the procuring entity.
• Maintain lists of suppliers.
• Prepare reports for the Ministerial Committee.
• Coordinate projects and liaise with the procuring entity’s departments about all other aspects of their procurement.
• Act as a procurement coordinator for the user department of the procuring and disposing entity
• Liaise with the Secretary to the Ministerial Committee to ensure that submissions to the Ministerial Committee are correct and submitted on time
• Align/ endorse contractor selection to procurement policy and strategy of Government of Botswana and reviews the list of contractors based on their performance.
• Oversee maintenance of list of approved suppliers, and evaluates supply capabilities and contractor performance.
• Coordinate the preparation of the annual procurement and disposal plan.
• Undertake any other duties as required to meet the exigencies of the service.

REQUIRED SKILLS AND COMPETENCIES:

• Analytical and Strategic Thinking
• Deciding and Initiating Action
• Teamwork and Partnering
• Communicating Effectively
• Planning and Execution
• Supervision and Accountability
• Innovating and Driving Change
• Delivering Quality Service

APPLICATIONS:

Applicants should quote the reference and vacancy circular number and provide the following:

• Detailed and updated Curriculum Vitae.
• Certified copy of the National Identity Card.
• Certified true copies of Certificates (academic and professional).
• Two (2) recent work related references (not more than 6 months old).
• Date of first appointment, current position, date into current position and salary scale (all applicants).
• Actual salary (either per month or per annum) for all applicants from Parastatals and the Private Sector.

IMPORTANT:

All applications from serving public officers should be routed through their Heads of Departments and Permanent Secretaries. Applications not so routed will not be considered.

Applicants who do not meet minimum requirements stipulated above will not be responded to.

SUBMISSION OF APPLICATIONS:

Applications should be addressed to:
Permanent Secretary
Ministry of Basic Education
Private Bag 005
Gaborone

CLOSING DATE: 15 November 2016

For further information contact The Human Resource Office on 3674557/3674572/3656114