The African Union was established as a unique Pan African continental body. It is charged with the responsibility of spearheading Africa's rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States; as well as developing a new world wide partnership. Its Headquarters is located at Addis Ababa, capital city of Ethiopia.
1. Post
Job title: Calendar of Meetings Officer
Grade: P1
Department: Directorate of Conference Management and Publications
Supervisor: Director of Conference Management and Publications
Duty Station: Addis Ababa, Ethiopia
2. Major Duties and Responsibilities
- To follow up /report on Executive Council Decisions taken on the AU Calendar of Meetings.
- To aid in the preparation of the AU Calendar of Meetings in accordance with Executive Council Decisions on the AU Calendar of Meetings
- To monitor the calendar once approved by the Executive Council and make sure it is implemented as approved for the year.
- Prepare quarterly reports on the calendar for submission to the Bureau of the Sub-Committee on Conferences and Programmes during its quarterly meetings.
- To vet and prepare a quarterly list of new meeting proposals for consideration and addition to the calendar by the Bureau of the Sub-Committee on Conferences and Programmes.
- To prepare statistics with regards to meetings being serviced by the Conference Service Department.
- To make sure that relevant staff in the Conference Service Department receive all necessary information pertaining to the smooth organizing of meetings such as budget codes, venue, languages required for translation and/ interpretation, number of participants and focal persons for each meeting.
- Prepare all necessary documents for the meetings of the Bureau of the Sub- Committee on Conferences and Programmes and all meetings pertaining to the calendar.
- To regularly confer with departmental focal persons for meetings in order to coordinate details.
- To take minutes during meetings pertaining to the calendar and prepare the reports on these meetings.
- To update the calendar regularly and circulate it to Departments and all member states.
- To prepare reports on the Calendar for the two annual summits.
- To conduct post - calendar evaluations at the end of each year in order to determine how future calendars can be better prepared and implemented.
- To carry out any other duties assigned by the Director.
- To advise the Director on all matters pertaining to the Calendar of Meetings.
3. Qualifications and Work Experience Required:
- BA degree in Conference Management or Business Administration field. A higher qualification in the field will be an added advantage.
- 3 years of experience
4. Tenure of Appointment
The appointment will be made on a fixed term contract for a period of Elven (11) months, of which the first three (3) month will be considered as a probationary period.
5. Gender Mainstreaming
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
6. Remuneration
The salary attached to the position is a fixed monthly lump sum of US$ 6,002.83 (P1 Step5) inclusive of all allowances for internationally recruited staff, and US$ 5,035.86 inclusive of all allowances for locally recruited staff.
Applications must be made through the AUC E-recruitment Website http://www.aucareers.org not later than 7 st September 2015.
Directorate of Administration and Human Resource Management African Union Commission
