VACANCY: CHIEF ADMINISTRATION OFFICER I (D3) 1 Post)
VACANCY NO: WB01CP
SALARY: D3 (P209, 868.00 – P190, 104.00 per annum)
LEAVE: 30 working days per annum
BENEFITS: Optional contributory Medical Aid Scheme with the Botswana Public Officers Medical Aid Scheme (BPOMAS – Government pays 50% and employee pays 50%). Contributory Pension Fund Scheme with 15% of basic salary being Government contribution whilst the employee contributes only 5%.
QUALIFICATIONS: Bachelor’s Degree in Business Administration (Accounting), Associated
Accounting Technician (Level 4).
Accounting Technician (Level 4).
EXPERIENCE: A minimum of eight (8) years’ post graduate working experience, two (2) years of which should have been at the level of D4 Grade in the Administration/Accounts Section. Preference will be given to those who have worked in the Admin Accounts within the Botswana Public Service.
TERMS OF EMPLOYMENT: Permanent and Pensionable
MAIN PURPOSE OF THE JOB:
Co-ordinates, guides, and facilitates proper financial management in the Department.
DUTIES:
1. Facilitates management of Administration Accounts Section by interpreting and ensuring compliance to the Public Service Act and Regulations, General Orders, Directives, Circulars, Financial Regulations.
2. Facilitates the preparation of recurrent and development budgets, manpower allocation process and project review proceedings.
3. Monitors the budget expenditure to ensure appropriate utilization.
4. Coordinates the Departmental budget for incorporation into Ministerial budget.
5. Checks and verifies information related to material and financial estimates for budgetary planning exercises.
6. Monitors the financial situation and makes recommendations to the Accounting Officer for additional allocation of funds through virements
7. Reconciles the establishment registers with estimates for personnel emoluments to resolve any discrepancies between Accountant General payroll/employment records
8. Prepares sub-warrants to outstations
9. Ensure processing of payment vouchers, imprest claims and follow for retirement thereof
10. Maintains internal departmental accounting records, up keep of vote’s ledgers and other relevant financial records.
11. Ensures that there are monthly reconciliation of votes ledgers and accounts records
12. Formulates replies to Audit and Public Accounts Committee queries and makes follow-ups on the outstanding cases.
13. Checks payment vouchers for accuracy and ensures correct expenditure allocations based on the approved budget
14. Plans, directs and coordinates the work of the subordinates and provides administrative support.
15. Undertakes any other related duties as required to meet the exigencies of the service
2. Facilitates the preparation of recurrent and development budgets, manpower allocation process and project review proceedings.
3. Monitors the budget expenditure to ensure appropriate utilization.
4. Coordinates the Departmental budget for incorporation into Ministerial budget.
5. Checks and verifies information related to material and financial estimates for budgetary planning exercises.
6. Monitors the financial situation and makes recommendations to the Accounting Officer for additional allocation of funds through virements
7. Reconciles the establishment registers with estimates for personnel emoluments to resolve any discrepancies between Accountant General payroll/employment records
8. Prepares sub-warrants to outstations
9. Ensure processing of payment vouchers, imprest claims and follow for retirement thereof
10. Maintains internal departmental accounting records, up keep of vote’s ledgers and other relevant financial records.
11. Ensures that there are monthly reconciliation of votes ledgers and accounts records
12. Formulates replies to Audit and Public Accounts Committee queries and makes follow-ups on the outstanding cases.
13. Checks payment vouchers for accuracy and ensures correct expenditure allocations based on the approved budget
14. Plans, directs and coordinates the work of the subordinates and provides administrative support.
15. Undertakes any other related duties as required to meet the exigencies of the service
REQUIRED COMPETENCIES:
1. Analytical and Strategic Thinking
2. Planning and Execution
3. Deciding and Initiating Action
4. Delivering Quality Service
5. Teamwork and Partnering
6. Supervision and Accountability
7. Communicating Effectively
2. Planning and Execution
3. Deciding and Initiating Action
4. Delivering Quality Service
5. Teamwork and Partnering
6. Supervision and Accountability
7. Communicating Effectively
APPLICATIONS: Quote the vacancy Circular number and give the following details:
(a) Full name, address and place of birth
(b) Brief summary of career with duties (Curriculum Vitae)
(c) Certified copies of certificates together with their transcripts and National Identity Card
(d)Two recent reference letters (6 months old)
(e)Names and contact details of two (2) current referees
(f) In case of serving public officers, (i) Date of first appointment, (ii) Present post and date of appointment.
(g) In case of candidates from Parastatals and Private Sector Organisations, please provide a statement of salary or pay.
(b) Brief summary of career with duties (Curriculum Vitae)
(c) Certified copies of certificates together with their transcripts and National Identity Card
(d)Two recent reference letters (6 months old)
(e)Names and contact details of two (2) current referees
(f) In case of serving public officers, (i) Date of first appointment, (ii) Present post and date of appointment.
(g) In case of candidates from Parastatals and Private Sector Organisations, please provide a statement of salary or pay.
NB: All applications from serving public officers should be routed through their heads of departments and Permanent Secretaries. Applications not so routed will not be considered.
All applications should be addressed to: The Permanent Secretary, Ministry of Infrastructure, Science and Technology, Private Bag 007, Gaborone or hand delivered to the Ministry, Records Management Unit office 104.
CLOSING DATE: 23 June 2014
For further information, please contact Recruitment office at 3958500
For further information, please contact Recruitment office at 3958500
CHIEF ADMINISTRATION OFFICER I (D3) 1 Post)
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