Secretary/Receptionist - African Development Bank

Position title: Secretary/Receptionist
Grade: GS5
Position N°: NA
Reference: ADB/15/024
Publication date: 02/03/2015
Closing date: 18/03/2015

Objectives

The African Development Bank Field Office in Mozambique (MZFO) has been established to strengthen the dialogue between the Bank and the Government, development partners, the private sector, and the civil society, in the design of the Bank’s development policy and programs, as well as on implementation, monitoring and evaluation of the poverty reduction strategy. MZFO also seeks to assist the operational functions of the Bank Group in launching and following up projects and programs in Mozambique with a view to enhancing portfolio quality, ownership, participatory approach, and regional integration. The African Development Bank invites applications from qualified candidates to fill in the vacant position of Secretary /Receptionist, Mozambique Field Office. This is a local position based in Maputo, Mozambique and does not attract international terms and conditions.

ONLY APPLICANTS WHO ALREADY HAVE THE RIGHT TO LIVE AND WORK IN MOZAMBIQUE WILL BE CONSIDERED FOR THIS POSITION. AfDB WILL NOT SUPPORT APPLICATIONS FOR WORK PERMITS AND RELOCATION.

Duties and responsibilities

Under the overall administrative authority of the Resident Representative, MZFO and the day to day direct supervision of the Finance and Administration Officer, the main responsibilities of the Secretary/Receptionist will be the following:

Providing general secretarial assistance to the Office, Field Staff and visiting Missions as well as providing back up to Secretary to the Resident Representative.
Receiving visitors, responding to routine requests for information, receiving and screening all correspondences and distributing them to various offices.
Coordinating and monitoring multiple and diverse work processes and activities to ensure that management decisions are properly carried out and products are delivered in a timely manner;
Being accountable for the smooth operation of the office work, support work and related systems within the Office by organizing and coordinating workflow.
Contributing to the organization of MZFO events and ceremonies;
Supporting office administration activities including management of stationery and consumables stores, processing of missions in the system and travel booking.
Ensuring quality of documents requiring the Resident Representative and other Staff’s approval and/or signature;
Performing any other duties reasonably requested by the Resident Representative and other Staff in the Field Office.

Selection Criteria

Including desirable skills, knowledge and experience

At least a Bachelor’s degree or its university equivalent in Business Administration or other related field; or Matric Certificate or Advanced Level Certificate plus four(4) years further study in professional secretarial and office management or public relations qualifications.
A minimum of four (4) years of relevant professional experience and holding a similar position in an international Organisation.
Thorough knowledge and use of all relevant computer software and the ability to help organize data and information retrieval systems; Knowledge of SAP is desirable.
Good filling and organizational skills;
Good interpersonal and verbal communication skills;
Proven ability to work effectively in a team-oriented, multi-cultural environment and to function effectively as a member of various groups;
Strong written and verbal communication skills in English and Portuguese with a good knowledge of the French language.

Apply online

Apply for this position

To apply for this position, you need to be national of one of AfDB member countries.

Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The AfDB President reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply: www.afdb.org/jobs