PRINCIPAL FINANCE OFFICER

MINISTRY OF YOUTH SPORT AND CULTURE

“EXCELLENCE FOR UNITY AND PRIDE”

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REF: YSC 4/4/7 IV (69) DATE: 26th February 2015

VACANCY: PRINCIPAL FINANCE OFFICER I (D2)- 1 POST
VACANCY CIRCULAR NO. 8 OF 2015

The above vacancy exists in the Ministry of Youth, Sport and Culture in the National Internship Programme.

Talented, proactive, self-driven, visionary and qualified Batswana are therefore sought to fill the above mentioned position, tenable in Gaborone.

Salary Scale: D2 (P218, 592 – P241, 344) per annum.
Leave: 30 working days per annum.

Benefits:
a) Optional Contributory Medical Aid Scheme
(Government pays 50%, Employee pays 50%).
b) Contributory Pension Fund
(Government pays 15% Employee pays 5%).

Qualifications:
Bachelor’s Degree in Finance, Accounting, Economics or related field. A Master’s Degree in a relevant field will be an added advantage.

Experience: A minimum of ten (10) years relevant post qualification experience, two (2) of which should have been served at D3 level.

KEY COMPETENCIES & SKILLS:
• Functional/Technical Skills
• Strategic and analytical Skills
• Customer Focus
• Problem solving
• Paying attention to details
• Creativity and Innovation
• Quality decision making

MAIN PURPOSE OF THE JOB: To ensure that there is sound financial coordination, administration management on all aspects of the Department’s financial matters.

Key performance areas:

• Provides Financial assistance to Interns and staff members.
• Advises on management of the recurrent and development budgets.
• Administers payment of Interns monthly allowances through consolidation and recalculation in line with the commencement date.
• Manages complaints for non-payment of savings through timely payment and relationship management.
• Manages financial data by reconciliation, data cleaning, consolidation, error detection and reporting.
• Manages e-banking accounts and compile reports thereof.
• Reconciles accounts and transfer monthly savings.
• Monitors financial budget allocations for the Department.
• Verifies vote’s ledger and expenditure analysis and monitors expenditure trends and forecasts possible over/under expenditure.
• Authorizes Casualty Returns and prepares written explanatory notes where necessary.
• Liaises with all Divisional heads to assess the supplies/ material requirements.
• Manages and scrutinizes all supplies requirements and budgets for their financial provision.
• Processes acquisition of the authorized supplies from the appropriate sources in accordance with Supplies Rules and Regulations.
• Coordinates the distribution of supplies to the users in accordance with the regulations and introduces appropriate measures to ensure that supplies are used for the intended purpose.
• Develops proposals for resource (manpower, material, financial, etc) requirements, basing on planned ministerial/ Departmental activities as well as guided by Financial Rules and Regulations.
• Promptly attends to all queries and ensures that finance related internal and external matters are promptly and adequately attended to and formulates replies to audit queries.

Important:

Applications which do not meet the requirements of the advertisement will not be responded to. Only shortlisted candidates will be responded to. All applications should be routed through the Heads of Departments and Permanent Secretaries. Applications not so routed will not be considered.

APPLICATIONS:

Applicants should quote the Vacancy Circular Number and give the following details;
• Full name, address, date and place of birth.
• Certified copies of certificates and at least two (2) recent references.
• Certified copy of Omang.
• Brief summary of career with duties (curriculum vitae), date of first appointment, present post, scale and date of appointment thereto.
• Applicants from parastatal or private sector should indicate basic salary.

Applications should be addressed to:

The Permanent Secretary
Ministry of Youth, Sport and Culture
Private Bag 00514
Gaborone

In addition, applicants are required to submit an electronic summary of their CV. Please e-mail bkgwaadira@gov.bw, nhange@gov.bw and kmtshekiso@gov.bw to request for the required CV format.

For further information please contact Human Resources Division at 3682600.

CLOSING DATE: 17th April 2015