COMESA JOBS , BOTSWANA , 8 SEP 2015

CALL FOR APPLICATIONS FOR THE POSTS OF ASSISTANT SECRETARY GENERAL ADMINISTRATION AND FINANCE, DIRECTOR ADMINISTRATION, DIRECTOR, INFORMATION AND NETWORKING, AND ENERGY ECONOMIST AT COMESA SECRETARIAT

The Common Market for Eastern and Southern Africa (COMESA) is a regional grouping of 19 African States which have agreed to promote regional integration through trade development and transport facilitation. More information can be obtained from the COMESA website  www.comesa.int. Applications are invited from suitably qualified and experienced professionals for the following posts

S/N	NAME OF VACANT POST	GRADE	NO. OF
			POSTS
1.	Assistant Secretary General Administration and	Executive	1
	Finance	Management
		2
2	Director, Administration	P5	1
3	Director Information and Networking	P5	1
4	Energy Economist	P3	1

Below are the requirements of the posts (job description and job specification):

1. JOB DESCRIPTION POST ONE

JOB TITLE:              Assistant Secretary General Administration and Finance

GRADE:                    Executive Management 2

SALARY SCALE:  COM$103,783 per annum, plus allowances

REPORTING TO:  The Secretary General

PURPOSE OF THE JOB: To assist the Secretary General by providing leadership and supervision on all Administration and Finance matters at the Secretariat.

FUNCTIONS: Under the direct supervision of the Secretary General, the incumbent will perform the following duties:

•      Make follow ups on budget contributions by Member States and schedule missions to Member States with respect to Budget Contributions;

•      Participate in the mobilization of resources for COMESA programmes and activities from sub regional, regional, bilateral and multilateral sources;

•      In line with the afore mentioned, ensure cash flow projections for six months are prepared and that the Secretariat has adequate resources for its operations;

•      Prepare and sign annual performance contracts on the basis of the approved work Programme for Directors in the Divisions of Administration and Finance and officers in the office of the Assistant Secretary General (A&F);

•      Make recommendations for the Investment of Surplus Funds;

•      Chair the annual budget review/rationalization meeting and align both regular and extra budgetary resources to the consolidated COMESA work programme;

•      Monitor the progress of the approved work plans of Administration and Finance

Divisions and officers under supervision;

•      Implement policy decisions related to Administration and Finance Divisions;

•      Make recommendation for the Secretary General’s approval on staff welfare issues that are currently not governed by COMESA policies;

•      Propose financial and administrative policies and develop procedures with inputs from Technical Divisions, Divisions of Administration and Finance and Internal Audit;

•      With the assistance of Internal audit, follow up on implementation of Internal and External Audit recommendations for the Divisions of Administration and Finance;

•      Coordinate external audits with the support of Budget and Finance Division and Internal Audit;

•      Approve the carrying forward of leave days from one financial year to another;

•      Review and approve quarterly activity plans, reports and quarterly aide memoirs for Administration and Finance Divisions;

•      Approval of Travel requests for Directors under the Divisions of Administration and Finance and officers under supervision;

•      Prepare the Budget for COMESA Policy Organs Meeting;

•      Service Statutory Committees and Technical Committees meetings as appropriate;

•      Sign all letters to Permanent Secretaries on follow up on policy organs decisions on Administrative and Budgetary matters with copies to the Office of the

Secretary General;

•      Sign all invitations letters other than policy organs and Ministerial Meetings with copies to the Office of the Secretary General;

•      Sign all other letters on operational issues relating to the implementation of COMESA programmes with copies to the Office of the Secretary General; and

•      Sign all correspondences to COMESA Autonomous and Semi Autonomous Institutions on operational matters with copies to the Office of the Secretary General.

EDUCATION:          A Master’s Degree in Business Administration/Commerce

EXPERIENCE:        At Least 15 Years in a similar or related position

JOB DESCRIPTION POST TWO

JOB TITLE:              Director, Administration

GRADE:                    Professional, Level 5 (P5)

SALARY SCALE:  COM$ 66,046 - COM$77,938 per annum plus allowances

DIVISION:                 Administration

REPORTING TO:  Assistant Secretary General (Administration and Finance)

FUNCTIONS:           Under the direct supervision of the Assistant Secretary General

(Administration and Finance) and overall direction of the Secretary General, you shall inter alia perform the following:

(a) HUMAN RESOURCES

Design, update and implement strategic human resources system which will comprise the following:-

•      Training and management development programmes;

•      Performance appraisal systems;

•      Remuneration and general emoluments policies and systems;

•      Motivation strategies;

•      Staff welfare policies;

•      Industrial relations policies and practices;

•      Staff Administration system i.e. personnel administration software;

•      Career and manpower planning system, and

•      Ensuring recruitment of all COMESA staff is done cost effectively.

(b)    ESTATES MANAGEMENT

Ensure the following is carried out:-

•      COMESA properties are kept in a good state of repairs;

•      Maintain records of properties and agreements;

•      Tender maintenance jobs and administer contracts;

•      Security and cleanliness of the properties;

•      Preparation of financial returns for all externally funded projects;

•      Good customer relations with tenants, and

•      Plan for improvements of the properties.

(c)    CONFERENCES

Ensure the smooth running of the COMESA Conferences and Meetings as well as the services associated with the conferences such as:-

•      Language translations;

•      Document Reproduction, and

•      Documentation

(d)    PURCHASING AND ADMINISTRATION

•      Ensure an up to date purchasing system;

•      Monitor and responsible for all purchases in COMESA;

•      Overall supervision of hotel bookings and travel;

•      Overall supervision of the receipt and management of stocks and spares ensuring that they are protected from theft, deterioration and damage;

•      Supervision of the asset register;

•      Overall supervision of the inventory system;

•      Overall supervision of the switchboard operators; Drivers; Messengers; Cleaners and Translators.

(e)    Any Other related duties that may be assigned to you by the Assistant Secretary

General (Administration & Finance) from time to time.

EDUCATION: Master’s Degree in Public Administration, Human Resources or Personnel Management or Organisation Development, Business Administration or other relevant fields.

EXPERIENCE: At least ten (10) years working experience in a similar or related position. Experience in a regional or international organisation will be desirable.

JOB DESCRIPTION POST THREE

JOB TITLE:              Director, Information and Networking

GRADE:                    Professional, Level 5 (P5)

SALARY SCALE:  COM$ 66,046 – COM$ 77,938 per annum plus allowances

DIVISION:                 Information and Networking

REPORTING TO:  Assistant Secretary General (Programmes)

FUNCTIONS: Under the direct supervision of the Assistant Secretary General (Programmes) and the overall supervision of the Secretary General, you shall inter alia perform the following:

•      Design, develop, instill and implement an information and network system between COMESA and Member States as well as within COMESA itself;

•      Initiate and design information technology (IT) strategic plan;

•      Review and update the installed information technology (IT) system and IT strategic plan on a regular basis;

•      Develop and generate capacity within COMESA and member States to harness, store, retrieve, disseminate and transmit information;

•      Develop an application of software for management of COMESA's Programme activities;

•      Plan and direct the implementation, development and operation of the common IT infrastructure at the COMESA Headquarters;

•      Oversee the design and implementation of major systems infrastructure, managing multiple, concurrent and often disparate tasks for projects that often involve innovative applications dissimilar systems as well as data bases and highly complex system integration and linkages;

•      Facilitate transmission of current information on various aspects of COMESA activities between member States, Chambers of Commerce and other private sector institutions and institutions of regional integration through electronic connectivity.

•      Provide networking facilities linking COMESA with other economic groupings in Africa and the rest of the world;

•      Develop standards for the service in hardware and software, e-mail, group ware, work flows, methodologies, consulting for IT departmental projects, applications support and special projects;

•      Maintain a broad knowledge of new technology trends;

•      Develop and train staff with assistance from the Personnel Division;

•      Take day to day decisions on the supervision of personnel in the Division;

•      Any other related duties that may be assigned to you by the Assistant Secretary General (Programmes) or the Secretary General from time to .time.

EDUCATION:          Master’s Degree in Computer Science or Equivalent

EXPERIENCE: At least ten (10) years working experience in a similar or related position. Experience in a regional or international organisation will be desirable.

JOB DESCRIPTION POST FOUR

JOB TITLE:              Energy Economist

GRADE:                    Professional, Level 3 (P3)

SALARY SCALE:  COM$ 45,407 – COM$ 55,810 per annum plus allowances

DIVISION:                  Infrastructure Development

REPORTING TO:  Director, Infrastructure Development

FUNCTIONS:           Under the direct supervision of the Director of Infrastructure

Development and the overall supervision of the Assistant Secretary General (Programmes), you shall inter alia perform the following:

•      Designing and monitoring the implementations of programmes aimed at encouraging investment in energy sector;

•      Designing strategies for the development of energy, in the COMESA region by:

a)    Preparing plans for achieving the regional energy planning network;

b)    Initiating policies to encourage investment in energy sector;

c)    Drawing programmes for improvement of energy;

d)    Coordinating the World Solar Energy Commission in collaboration with the Energy Commission for Africa, and

e)    Participating in the mobilization of resources with member States for Solar power projects.

•      Studying and analyzing factors that influence the production, Investment, distribution, conservation and use of energy products;

•      Conducting studies to determine the economic impact of alternative sources of energy production and distribution;

•      Determining the investment requirements of various alternative Sources of energy production, and

•      Perform any other related duties that may be assigned to you by the Director of

Infrastructure Development or the Assistant Secretary General (Programmes) from time to time.

EDUCATION: Minimum Bachelor’s Degree in Energy Economics or Geology or Engineering or other relevant fields. A Postgraduate degree in the relevant field would be an added advantage.

EXPERIENCE: At least eight (8) years working experience in a similar or related position. Experience in a regional or international organisation will be desirable.

FOR ALL POSTS:

WORKING LANGUAGE REQUIREMENT: Must be fluent in English and/or French and/or Arabic (speaking and writing). A combination of any two or all of these languages will be an added advantage.

ELIGIBILITY FOR APPLICATION:          Applicants  must  be  citizens  of  COMESA

Member States.

FINAL DATE FOR RECEIPT OF APPLICATIONS: Applications MUST be submitted through the Coordinating Ministries of the respective member States on the prescribed COMESA APPLICATION FORM which can be accessed on the COMESA website:  http://www.comesa.int/,

Applications submitted directly to the Secretariat will not be considered and only short-listed candidates will be contacted.

Accordingly, short-listing reports from the Coordinating Ministries, attaching all the relevant documents of the successful candidates should reach the address below by

10^th October, 2015.

The Secretary General

Common Market for Eastern and Southern Africa

COMESA Centre,

Ben Bella Road,

P.O Box 30051,

Lusaka

Zambia

Email:  recruitment@comesa.int