Government Jobs - KGALAGADI DISTRICT COUNCIL

VACANCY CIRCULAR NUMBER 8 OF 2017 - INTERNAL ADVERTISEMENT

Applications are invited from suitably qualified Botswana Citizens employed with the Ministry of Local Government and Rural Development for the below mentioned position tenable in KGALAGADI DISTRICT COUNCIL.

POST : SENIOR PERSONAL SECRETARY

SALARY SCALE : C1 (130, 560.00 – P160, 704.00 per annum)

LEAVE : 30 working days
QUALIFICATIONS : National Diploma in Secretarial Studies
 EXPERIENCE : At least 2 years as of satisfactory service as Personal Secretary / Typing Pool Supervisor at C2 salary scale

BENEFITS
• Optional contributory Medical Aid Scheme; Government pays 50%, Employee pays 50%
• Contributory Pension Fund Scheme; Government contributes 15%, Employee 5% of basic salary,

KEY COMPETENCIES
• Analytical Thinking and Visioning
• Building & Managing Relationships
• Deciding and Initiating action
• Managing performance
• Planning and execution
• Creativity and Innovation
• Quality Service Delivery
• Communication efficiency

MAIN PURPOSE OF THE JOB
 Daily management of the office and desk diary of the Deputy Chief Executive Officer.
 DUTIES
• Handles and maintains confidential correspondence and other related matters
• Plans, organises and maintains reference books, magazines, newspapers, manuals and other related materials in the office of the Deputy Chief Executive Officer.
• Researches, collates and summarises information as requested by the Deputy Chief Executive Officer
• Maintains the Deputy Chief Executive Officer’s diary, schedules appointments and meetings
• Receives and transmits telephone calls and receives incoming and outgoing mails
• Supervises and guides secretarial staff on administrative functions and procedures
• Arranges hotel and travel reservations for the Deputy Chief Executive Officer
• Ensures that all official bills raised by the Deputy Chief Executive Officer are settled in time


Job Requirements:
APPLICATIONS
• All serving officers should route their applications through Heads of Departments, applications not so routed will not be considered
• All submissions should be clearly marked the name of the Post AND Vacancy Circular Number outside the envelope.
• Applicants should quote the number of this vacancy circular and provide the following details:-

1. Full name, address and date of birth
2. Certified copies of certificates, ID, brief summary of career with duties and Curriculum Vitae (CV)
3. Appointment letters as evidence (First Appointment and Appointment to current post)
4. In case of serving officers please quote:
i) Date of first appointment
ii) Present post and date appointed thereto
iii) Recent References (at least 2) less than 12 months valid

Applications should be addressed to:

COUNCIL SECRETARY
KGALAGADI DISTRICT COUNCIL
PRIVATE BAG 005
TSABONG

CLOSING DATE: MAY 16, 2017

NOTE: Only applicants who meet the minimum requirements need to apply. We are unable to respond to all applications, regrets will only be sent to applicants that would not be successful in the interview. Faxed and e-mailed applications will not be accepted.

For more information contact Mr. O. I. Petros or Mr. D. Ditsele at 6540061, Ext. 2046/2060

cc: Permanent Secretary – MLG & RD
DPSM