DEPUTY MANAGER (PROCUREMENT ) - Ministry of Transport and Communications

Reference No. MT& C 4/8/2 II (49)

Closing Date: 07/08/2015
Closing Time: 16:30

Location: Gaborone

Contract type: Full time

SalaryScale D1 (P266, 460 – P294, 180) per annum.

Responsable office: Ministry of Transport and Communications (MTC)

General description:

To coordinate procurement of supplies, services and works as well as disposal of assets for the Ministry in a timely and efficient manner.

Job description:

KEY PERFORMANCE AREAS
1. Gives advice on procurement matters requiring policy action and guides on all technical matters for effective procurement of goods, works and services.
2. Provides technical advice in the preparation of the tender documentation, administration of the tendering and evaluation of bids for the contract awards.
3. Identifying and sourcing suitable supplies, services and works and negotiate and agree on prices in accordance with delegated authority.
4. Manages contracts to ensure expected deliverables.
5. Coordinates compilation of data contained in quotations/proposals/bids to determine the best supplier in terms of quality, delivery time, discounts, and transportation costs among others and submit the analysis to (PPADB) or Ministerial Tender Committee.
6. Facilitate efficient and effective service delivery through encouraging timely placement of orders.
7. Draws up specifications for the stock range to promote quality assurance and maintenance of high performance standards.
8. Monitors compliance with Government reservation and price preference schemes during tender evaluation and promotes standardization of procurement of supplies.
9. Reduces the risk of deterioration, obsolescence and un-serviceability by ensuring that stocks are issued on first-in-first-out basis.
10. Facilitates minimal investment in stock and optimal provision of goods.
11. Determines the time limits for holding stock to ensure less capital is tied up on commodities.
12. Prepares financial budget estimates for the Division.
13. Monitors the implementation of the budget.

Job requirements:

QUALIFICATIONS
Must be in possession of a minimum Degree in Supply Chain Management or Business Administration or any related field.
EXPERIENCE 
At least  ten (10) years’ work experience in Purchasing, Supply and Materials
Management, two (2) years of which should have been served as Principal Procurement
Officer I (D2) or equivalent.
REQUIRED COMPETENCIES
 Analytical and Strategic thinking
 Deciding and innovation action
 Building and managing relationships
 Communicating effectively
 Planning and execution
 Managing performance
 Creativity and innovation
 Managing and measuring work
 Quality and service delivery

How to apply:

Please quote the position and give the following details:
a) Full names, address, date and place of birth
b) Full summary of career with duties (Curriculum Vitae)
c) Certified copies of relevant certificates and National Identity Card.
d) At least two (2) copies of relevant work related references (with full contact details) confirming the   relevant experience.
e) Submit at least two (2) references from two (2) different referees.
f) In case of serving Public Officers the following should be provided
• Date of first appointment
• Present post, salary grade and date of appointment thereto.

IMPORTANT
All applications from Serving Public Officers must be routed through their Permanent Secretaries.  Applications not so routed will not be considered.  Applicants who do not meet the minimum requirements will not be responded to.
Applications should be addressed to:
The Permanent Secretary
Ministry of Transport and Communications
Private Bag 00414
Gaborone
Physical address:  Westgate Mall, Ministry of Transport and Communications

For any enquiries contact Human Resources division at 3612015, 3625525, 3612052