DEPUTY SENIOR PRIVATE SECRETARY TO HIS HONOUR THE VICE PRESIDENT

 DEPUTY SENIOR PRIVATE SECRETARY TO HIS HONOUR THE VICE PRESIDENT

SALARY SCALE: E2 (P325, 188 – P338, 316) per annum
LEAVE: 30 working days per annum

BENEFITS:

Optional Medical Aid Scheme (Government pays 50% and employee 50%)
A Contract of 24 months, with gratuity at the rate of 25% payable upon expiry of the contract.

QUALIFICATIONS

Degree in Social Sciences with a single or double major in Economics, Public Administration or Political Science.

EXPERIENCE

At least fourteen (14) years relevant post qualification experience, two (2) of which should have been at D1 level or its equivalent level in parastatal organizations or private sector.

MAIN PURPOSE OF THE JOB

To manage His Honour the Vice President’s Private Office and his official residence.

DUTIES

• Deputises the Senior Private Secretary to his Honour the Vice President.
• Assists the Senior Private Secretary to his Honour the Vice President in providing administrative functions in the Office of the Vice President.
• Provides secretariat services to the office of His Honour the Vice President.
• Maintains His Honour the Vice President’s dairy and ensures that the Vice President’s scheduled activities are held.
• Regularly briefs the Vice President to keeps him abreast of current national and
• Arranges and ensures that internal briefs are furnished in time and brought to the attention of the Vice President prior to attending any meetings/briefs.
• Monitors and advises on all press matters for the Vice President, consults and prepares text for the Vice President’s interviews.
• Coordinates ministerial briefs to His Honour the Vice President.
• Attends and responds to all enquiries for appointment with His Honour the Vice President.
• Consults on foreign policy position statements and advises on the presentation of policy.
• Prepares itineraries for the Vice President’s local and foreign tours. Consults and prepares speaking notes for the Vice President by collecting those from various organisations.
• Accompanies the Vice President on both internal and external trips and tours, takes notes during meetings and takes action on any matter discussed. Responsible for financial obligations arising as a result of the Vice President’s stay in a hotel.
• Administers Protocol matters.
• Researches for speeches to be made by the Vice President on any occasion and drafts speeches for the Vice President.
• Identifies staff skill gap and determines relevant development programmes

CRITICAL COMPETENCIES FOR THE POSITIONS

• Analytical and Strategic Thinking
• Deciding and Initiating Action
• Teamwork and Partnering
• Communicating Effectively
• Supervision and Accountability
• Planning and Execution
• Innovating and Driving Change
• Delivering Quality Services

APPLICANTS

Quote the number of this vacancy circular and provide the following details:

a) Detailed Curriculum Vitae
b) Certified copies of certificates and at least three recent work related references confirming the required experience.
c) In case of serving Public Officers, applications must be routed through their Heads of Department and Permanent Secretaries.

Applications not so routed will not be considered.

Applications should be addressed to;

Secretary-Presidential Affairs and Public Administration
Private Bag 001
GABORONE

For further information contact 3950929 or 3950963.

Closing date: 29 May 2015