SECRETARY/MINISTERIAL TENDER COMMITTEE

MINISTRY OF FOREIGN AFFAIRS AND INTERNATIONAL COOPERATION

REF: EA 4/8/18/1 I
VACANCY CIRCULAR NO 2 OF 2015 `

The Ministry of Foreign Affairs and International Cooperation has an overall responsibility of promoting Botswana's national interests abroad.

Talented, proactive, self-driven individuals are sought to fill the below listed vacancies

SECRETARY/MINISTERIAL TENDER COMMITTEE (MTC) 1 POST)

VACANCY REF NO: 150100074.1

Salary Scale: D3 (P201 516 – P222 468) per annum
Leave: 30 working days per annum

Benefits:

i. Optional Contributory Medical Aid Scheme (Government contributes 50% and employee contributes 50%).
ii. Contributory Pension Scheme (Government contributes 15% and employee contributes 5%).

Qualified Applicant Profile
To be considered for appointment to this position, candidates must have a Degree in Business Administration / Economics / Procurement, Purchasing, Supply and Materials Management or a related field.

Experience

A minimum of eight (8) years post qualification experience in Purchasing, Supply and or Materials Management.

Main Purpose of the Job
To provide technical advice to the Ministerial Tender Committee (MTC) in decision making on submitted tenders in line with the Public Procurement and Asset Disposal Board Act (PPADB) and the Finance and Audit Act.

Duties and Responsibilities

• Plans and manages activities of the Ministerial Tender Committee (MTC)
• Facilitates decision making by providing advice to the MTC on tender submissions in line with Public Procurement and Asset Disposal Board 9PPADB) and the Finance and Audit Acts.
• Recommends the review of the tendering polity to PPADB
• Monitors adherence to contractual agreements by Ministry/Department
• Recommends amendments or extensions of contracts
• Approves tender notices and invitation to tender (ITT) vetting
• Monitors market price fluctuations and recommends appropriate measures
• Advises Departments in drawing-up specifications of items to enhance the concept of quality assurance through satisfactory service to the customer
• Monitors maintenance of tender numbering system for the Ministry
• Publishes the Ministerial Tender Committee decisions

Required Competencies and Skills

• Integrity and Trust
• Problem Solving
• Command Skills
• Communicating Effectively
• Customer Focus

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How to apply:

Applications:

Quote the vacancy ref number and provide the following details:

a) Full name, address, date and place of birth,
b) Brief summary of career duties (Curriculum Vitae),
c) Certified copies of certificates together with their transcripts
d) Certified copy of National Identity Card (omang)
e) Submit at least two (2) recent (not more than six months old) work related references confirming the required experience (Please include contact details)
f) In case of serving public officers; date of first appointment, present post and date of appointment thereto
g) In case of candidates from Parastatals and Private Sector Organization, please provide a statement of salary/pay should be provided.

Important:

Applications from serving Public Officers should be routed through their Heads of Departments and Permanent Secretaries. Applications not so routed will not be considered.

Applicants who do not meet the minimum requirements stipulated above will not be considered. Only short-listed candidates will be contacted.

Applications should be addressed to:

The Permanent Secretary,
Ministry of Foreign Affairs and International Cooperation,
Private Bag 00368,
Gaborone

or

hand delivered to the Ministry, Records Management Unit – BLOCK B

Closing Date: Friday, 10th June 2015

For further information please contact Human Resource Management Unit @ 3600721/819.