PERSONAL ASSISTANT AT UNIVERSITY OF BOTSWANA

UNIVERSITY OF BOTSWANA

DEPARTMENT OF STUDENT WELFARE

PERSONAL ASSISTANT
VACANCY NO: IRC 567

Requirements: a Diploma in Secretarial Studies or equivalent PLUS at least five years experience at the level of management secretary. Applicants with Botswana Intermediate Secretarial Certificate (BISC) qualification should have nine years experience, three of which should have been held at Personal Secretary level.

The successful candidate must be able to manage and co-ordinate activities in the Director’s Office.The candidate musthave thorough knowledge of the University’s policies and procedures. The applicant should also have excellent supervisory skills and an in-depth knowledge and experience in a wide range of office automation, communications equipment, programmes and procedures. The candidate must have records management skills as well as information processing skills. She/he must also be able to work under pressure.

Duties: The successful candidate will provide administrative and office management services to the Office of the Director to enhance efficiency, project a positive image of the Institute, manage the Directors Diary, supervise the Personal Secretary, Secretary, Domestic services, service some meetings chaired by the Director, processing of relevant documentation, facilitate communication and networking with both internal and external stakeholders/collaborators, coordination of events/projects and undertaking such other duties as may be directed by the Director.
Remuneration: The University offers a competitive salary and benefit commensurate with experience and qualifications

How to apply: Applicants are to address the stated qualifications, and provide any other information to assist the University to determine their suitability for the position. They should also quote the vacancy number of the post applied for, provide current CVs (including telephone, telefax and e-mail), certified true copies of educational certificates and transcripts, names and addresses of three referees, and send complete documentation to: The Manager, Appointments and Administration
University of Botswana
Private Bag UB 0022
Gaborone – Botswana
(Telephone: 3554148/4148; Fax: 267-3974796; On-line application form may be accessed from: www.ub.bw

Applicants should inform their referees to:
(i) Quote the Vacancy Number and the position applied for
(ii) Submit references directly to the above address before the stipulated closing date.
Please note that applications with incomplete information shall not be acknowledged.

Hand delivered applications should be submitted to Administration Block, 108/6/GF or 108/7/GF.

CLOSING DATE: 19th June 2015

Please note that correspondence will be entered into with short listed candidates only.