Closing date: Wednesday, 11 February 2015
PROGRAMME ASSOCIATE, PFMSU - (2 POSTS) - (OPEN TO BOTSWANA NATIONALS ONLY)
Location : Gaborone, BOTSWANA
Application Deadline : 11-Feb-15
Type of Contract : FTA Local
Post Level : GS-6
Languages Required : English
Starting Date : (date when the selected candidate is expected to start)
01-Apr-2015
Duration of Initial Contract : One year with a possibility of renewal
Background
Under the overall guidance of the Operations Manager and direct supervision of the Programme Management and Finance Analyst, the Programme Associate ensures effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.
The Programme Associate works in close collaboration with the operations, programme and projects' staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.
Duties and Responsibilities
Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:
- Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, and CPAP, effective application of RBM tools and establishment of management targets (BSC);
- Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.
Provides effective support to management of the CO programme focusing on the achievement of the following results:
- Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project;
- Provision of guidance to the executing agencies on routine implementation of projects;
- Presentation of information for audit of NEX/NGO and DEX projects supports implementation of audit recommendations;
- Supports the Office input into the annual CPAP review exercise.
Provides administrative support to the Programme Unit focusing on achievement of the following results:
- Review of NEX projects Financial Reports; preparation of non-PO vouchers for development projects;
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas;
- Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
- Creation of requisitions in Atlas for development projects registers of goods receipt in Atlas;
- Making budget check for requisitions, POs and vouchers;
- Collects, maintains and provides information relating to UNDP Programmes/Projects such as project documents, minutes of Local Programme Appraisal Committee (LPAC), Steering Committee Meetings, Evaluation Reports, etc. projects to meet demand within the CO, from Government, HQ and others;
- Establishes and maintains reference with respect to Programme and project related documents, manuals, guidelines, policies and directives;
- Monitors timely and proper completion of project closure actions;
- Familiarizes counter parts with UNDP's policies and procedures;
- Establishes and monitors basic and interim financial target frameworks including expenditure and budget targets as well as targets for pipeline build-up;
- Monitors the actual status of approvals and pipeline build-up vis-à-vis established interim and basic targets;
- Ensures sound Programme finance management through tracking delivery, monitoring the update and timely capturing of expenditures.
Supports resource mobilization focusing on achievement of the following results:
- Analysis of information on donors, preparation of donor's profile;
- Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Organization of trainings for the operations/ projects staff on programme;
- Synthesis of lessons learnt and best practices in programme;
- Sound contributions to knowledge networks and communities of practice.
Competencies
Functional Competencies
- Advocacy/Advancing A Policy-Oriented Agenda;
- Results-Based Programme Development and Management;
- Building Strategic Partnerships;
- Innovation and Marketing New Approaches;
- Resource Mobilization (Field Duty Stations);
- Promoting Organizational Learning and Knowledge Sharing;
- Global Leadership and Advocacy for UNDP's Goals;
- Client Orientation.
