Closing date: Thursday, 14 May 2015
VACANCY ANNOUNCEMENT: EXECUTIVE DIRECTOR (P6)
The Executive Director (ED) is the principal executive officer of the Institute. The ED is responsible for providing strategic planning, overall management and institutional representation of the Institute in fulfillment of its mission, goals, and strategic objectives. In addition to participating in day-to-day activities, the ED must organize and coordinate the overall operation of AIR, ensuring efficiency and cost effectiveness. Under the general guidance of the AIR Governing Board/Department of Social Affairs and in collaboration with the staff, she/he must annually develop and submit for Board approval the program of activities with supporting budget, as well as the report on implementation and outcome, including financial statements. To this purpose, the ED must ensure that an appropriate monitoring system is in place to track progress of program and budget execution.
Post
Job title: Executive Director
Grade: P6
Department: Social Affairs Department
Supervisor: AIR Governing Board /Director, Department of Social Affairs
Duty Station: Nairobi, Kenya
Major Duties and Responsibilities
Staff Management
- Directs, supervises, leads, guides, coaches, supports and evaluates the performance of staff of the Institute;
- Ensures that all staff have appropriate individual operational plans linked to operational priorities of AIR;
- Assesses staff development needs and provides/recommends training, coaching and mentoring or other activities to increase technical and management skills;
- Delegates his/her authorities to the employees of AIR to the extent necessary;
- Ensures the realization of team spirit, participatory decision-making process, gender sensitivity, cost effectiveness staff motivation and spirit of dedication at all levels;
Planning, Implementation Monitoring and Evaluation
- Plans, organizes, directs, co-ordinates and controls the day-to-day functions of the Institute and facilitates the work of the immediate subordinates;
- Coordinates the formulation of short, medium and long-term objectives and overall policies, rules, regulations and guidelines based on the mission, and goals stated in the strategic document of the Institute;
- Continuously studies and devises new systems and methods that can help the Institute to perform its activities in more efficient and effective manner;
- Studies and submits proposals of issues requiring formulation of new policies and or procedures to the Governing Board/Department of Social Affairs and implement it after approval;
- Annually submits to the Board for approval an Action Plan and Budget for the coming year and a Report on Activities and Financial Outcome for the previous year;
- Takes all managerial decisions based on the general framework of policies and procedures established;
- Takes the lead responsibility for ensuring that Institute's monitoring and evaluation systems are participatory, effective and responsive to all stakeholders and incorporate lessons learned;
- Ensures that all operations are transparent and free of favoritism, and corruption;
Financial and Administrative Management
- Ensures efficient and cost effective operations of all functions of the Institute;
- Ensures that Institution's assets are properly managed and safeguarded;
- Approves administrative and financial requests within the power delegated to him/her by the Governing Board/Department of Social Affairs;
- Ensures clear management, lines of authority and supervision are in place so that effective delegation of authority and responsibility and appropriate functioning of the programs exist in a transparent, accountable and participatory manner;
Coordination, Networking and Reporting
- Ensures periodic and regular comprehensive progress reports including financial statements are produced and submitted to the Governing Board/Department of Social Affairs;
- Ensures that information on AIR and on its operation and experiences are documented and best practices are shared with Member States and other stakeholders;
- Establishes and maintains relationship and co-operation with the host country, development partners, donors, and other stakeholders to promote the objectives and build the image and credibility of the Institute;
- Organize and service workshops, seminars and meetings;
Others Performs other duties assigned by the Governing Board/Department of Social Affairs.
Qualifications and Work Experience Required
- Education/Training Candidates must hold a Master's University Degree in relevant fields of Finance, or Economics.
- A PhD in the aforementioned fields is an added advantage.
Experience
- Candidates must have at least 10 years of relevant working experience in field related to Remittances/Migration or Financial Inclusion, of which at least 5 years should be at management level.
Other Technical Skills
- Working knowledge of policy analysis, programmes/project management, implementation, monitoring and evaluation;
- Management experience, excellent interpersonal skills and ability to organize and motivate others and to work in a multi-cultural environment;
- Excellent drafting and reporting skills;
- Good communication and negotiating skills;
- Good planning and organizational skills.
- Firm belief in teamwork and gender equality;
- Computer literacy;
- Proficiency in one of the African Union working languages.
- Knowledge of several other working language(s) would be an added advantage.
Language Requirement
- Proficiency in one of the AU working languages (English, French, Arabic and Portuguese) is a must.
- Knowledge of second or all of the other working languages would be an added advantage
Tenure of Appointment
The appointment will be made on a fixed term contract for a period of One Year (1), of which the first three (3) month will be considered as a probationary period.
Gender Mainstreaming
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
Remuneration
The salary attached to the position is a fixed monthly lump sum of US$ 10,748.72 (P6 Step5) inclusive of all allowances for internationally recruited staff, and US$ 9,529.91 inclusive of all allowances for locally recruited staff. Applications must be made through the AUC E-recruitment Website http://www.aucareers.org not later than 14 th May 2015.
Directorate of Administration and Human Resource Management African Union Commission