EXECUTIVE SECRETARY

LENMED HEALTH BOKAMOSO PRIVATE HOSPITAL

1. EXECUTIVE SECRETARY

GENERAL PURPOSE

To provide a wide range of secretarial and administrative services to facilitate the smooth operation of the chief Executive Officer’s office and to provide secretarial services at meetings within the hospital.

QUALIFICATION AND EXPERIENCE REQUIRED

• A minimum of diploma in secretarial studies or equivalent.
• 5 years relevant experience required.
• The ideal candidate must have established background to board level.
• Competency in Microsoft applications including Word, Excel and Outlook and PowerPoint

JOB EXPECTATIONS

• Represents the CEO by welcoming visitors and arranging appropriate refreshments.
• Reviews correspondence and answers questions and meeting requests directed at the CEO.
• Manages the CEO’s diary and books appointments.
• Arranges corporate travel and meetings.
• Maintain accurate records and correspondence - both paper- based and electronic.
• Maintains all private doctors’ records ensuring that all documentation relating to their private practice licenses are accurate and are up to date including hospital rental agreements, practice licenses, Botswana Health Professional Council licenses etc.
• Enhances the hospital’s customer service reputation by assisting patients, visitors and physicians to resolve expressed concerns.

KEY COMPETENCIES

• Excellent time management skills and the ability to prioritize workload effectively.
• Quality-driven approach, always striving to deliver work to the highest possible standard with strong attention to detail.
• Highly efficient, flexible and able to re-prioritize at times in order to meet business needs.
• Pro-active and able to pre-empt all movements on behalf of the CEO.

Apply to:

Human Resource Manager Lenmed Health Bokamoso Private Hospital Private Bag 00205 Gaborone
Or email to:
recruitment@bokamosohospital.org

Or Hand deliver to:
Lenmed Health Bokamoso Private Hospital Plot 4769 Mmopane Block 1 Molepolole Road HR Department Office 1101

Closing date: 10 May 2015
Source: Sunday Standard April 26th -2nd May, 2015