The Ministry of Labour and Home Affairs exists to provide civil registration, migration, labour and skills development services, and coordinate gender policy.
We seek to recruit highly motivated officers to fill the following positions:
REF: MLHA 4/8/2 I (37)
VACANCY CIRCULAR NO.9 OF 2015
DEPARTMENT OF CORPORATE SERVICES
POST: MANAGER-PROCUREMENT 1 Post (Contract position)
POST: MANAGER-PROCUREMENT 1 Post (Contract position)
SALARY SCALE: E2 - (P325, 188– P338, 316) per annum.
LEAVE: 30 Working Days per annum.
BENEFITS:
Optional Medical Aid Scheme (Government contributes 50% and Employee 50%). A contract of 24 -36 months with gratuity payable at the rate of 25% upon the expiry of the contract.
Optional Medical Aid Scheme (Government contributes 50% and Employee 50%). A contract of 24 -36 months with gratuity payable at the rate of 25% upon the expiry of the contract.
QUALIFICATIONS
To be considered for appointment to this position, candidates must have a Bachelor’s Degree or equivalent in Procurement Supply Chain Management, Business or related field.
To be considered for appointment to this position, candidates must have a Bachelor’s Degree or equivalent in Procurement Supply Chain Management, Business or related field.
EXPERIENCE:
At least 16 years experience in procurement related environment, of which two (2) years should have been at D1 in Government or equivalent level at a Parastatal / Private Sector.
At least 16 years experience in procurement related environment, of which two (2) years should have been at D1 in Government or equivalent level at a Parastatal / Private Sector.
MAIN PURPOSE OF THE JOB:
To provide strategic leadership in the procurement of supplies, services and works as well as disposal of assets for the Ministry in a timely and efficient manner.
KEY PERFORMANCE AREAS:
PROCUREMENT
• Provides technical advice in the preparation of the tender documentation, administration of tendering and evaluation of bids for contracts awards.
• Gives advice on procurement matters requiring policy action and guides accordingly.
• Oversees the procurement and disposal processes as well as tendering process and ensures adherence to relevant provisions of the PPAD Act and Regulations.
• Provides technical advice in the preparation of the tender documentation, administration of tendering and evaluation of bids for contracts awards.
• Gives advice on procurement matters requiring policy action and guides accordingly.
• Oversees the procurement and disposal processes as well as tendering process and ensures adherence to relevant provisions of the PPAD Act and Regulations.
CONTRACTS DEVELOPMENT AND CONTRACTOR EVALUATION
• Facilitates contracts between contractors and Ministries
• Negotiates bulk discounts or special facilities on behalf of the Ministry/Departments
• Develops contracts with Contractors
• Aligns/endorses contractor selection to procurement policy and strategy of Government of Botswana and reviews the list of contractors based on their performance.
• Oversees maintenance of list of approved suppliers, and evaluates supply capabilities and contractor performance.
STAKEHOLDER COLLABORATION
• Liaises with relevant stake holders to ensure proactive management and development of the contractor base, including small and medium size enterprises and other service providers.
PROCUREMENT PLANNING
• Coordinates and oversees development of procurement plan
• Coordinates and oversees the examination and development of estimates of material equipment and service requirement
• Manages all procurement and disposal by tender activities of the Ministry
• Oversees the preparation of tender document
• Liaises with other functions in the Ministry to provide a consultancy in the Ministry
CONTRACT ADMINISTRATION
• Coordinates and oversees contract administration and preparation of end of activity reports
• Manages contracts with contractors to ensure expected deliverables
MANAGEMENT OF FUNDS IN PROCURING
• Oversees and coordinates the utilisation of the Ministry funds
STAFF DEVELOPMENT
• Identifies development needs of supervisees and recommends appropriate training
• Facilitates contracts between contractors and Ministries
• Negotiates bulk discounts or special facilities on behalf of the Ministry/Departments
• Develops contracts with Contractors
• Aligns/endorses contractor selection to procurement policy and strategy of Government of Botswana and reviews the list of contractors based on their performance.
• Oversees maintenance of list of approved suppliers, and evaluates supply capabilities and contractor performance.
STAKEHOLDER COLLABORATION
• Liaises with relevant stake holders to ensure proactive management and development of the contractor base, including small and medium size enterprises and other service providers.
PROCUREMENT PLANNING
• Coordinates and oversees development of procurement plan
• Coordinates and oversees the examination and development of estimates of material equipment and service requirement
• Manages all procurement and disposal by tender activities of the Ministry
• Oversees the preparation of tender document
• Liaises with other functions in the Ministry to provide a consultancy in the Ministry
CONTRACT ADMINISTRATION
• Coordinates and oversees contract administration and preparation of end of activity reports
• Manages contracts with contractors to ensure expected deliverables
MANAGEMENT OF FUNDS IN PROCURING
• Oversees and coordinates the utilisation of the Ministry funds
STAFF DEVELOPMENT
• Identifies development needs of supervisees and recommends appropriate training
KEY COMPETENCIES
Shaping Strategic Direction
• Business Acumen(S)
• Innovation Management
• Business Acumen(S)
• Innovation Management
Engagement
• Building Effective Teams
• Managing and Measuring Work
• Building Effective Teams
• Managing and Measuring Work
Focusing on Delivery
• Drive for Results
• Organisation
• Drive for Results
• Organisation
Integrity
• Integrity and Trust
• Self Development
• Integrity and Trust
• Self Development
APPLICANTS
Applicants should quote the Vacancy Circular number and provide the following:
Applicants should quote the Vacancy Circular number and provide the following:
a) Full name, address, date and place of birth
b) Detailed Curriculum Vitae
c) Certified copies of certificates, Omang and at least two recent references,
d) Date of first appointment, Present post and date into current post.
b) Detailed Curriculum Vitae
c) Certified copies of certificates, Omang and at least two recent references,
d) Date of first appointment, Present post and date into current post.
Applications should be addressed to:
The Permanent Secretary
Ministry of Labour and Home Affairs
Private Bag 002
GABORONE
Ministry of Labour and Home Affairs
Private Bag 002
GABORONE
IMPORTANT NOTICE:
All applications must be routed through Heads of Departments. Applications not so routed will not be considered.
ONLY SHORT-LISTED CANDIDATES WILL BE RESPONDED TO.
CLOSING DATE: 16 June 2015
For further information, please contact the Human Resource Division 3611171/59/85
MANAGER-PROCUREMENT AT Ministry of Labour and Home Affairs
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