VACANCY: SENIOR PERSONAL SECRETARY: (1) POST
VACANCY CIRCULAR NO; 15 OF 2014
REF: BPSC 4/2/5 I (9)15 December 2014
REF: BPSC 4/2/5 I (9)15 December 2014
SALARY: C1 (P123, 168 – P147, 180)
The Directorate of Public Service Management (DPSM) invites applications from highly motivated and well experienced citizens of Botswana to fill the vacant post ofSenior Personal Secretary, which exists at Botswana Public Service College (BPSC).
LEAVE: 30 working days per annum
BENEFITS:
• Optional contributory Medical Aid Scheme (Government pays 50% and employee pays 50%).
• Compulsory Contributory Pension Fund (Government pays 15% and Employee pays 5%).
• Compulsory Contributory Pension Fund (Government pays 15% and Employee pays 5%).
QUALIFICATIONS:
A national Diploma in Secretarial Studies or a Higher National Diploma in Secretarial Studies
EXPERIENCE:
At least 4 years’ relevant experience, two of which must have been served as a Typing Pool Supervisor/Personal Secretary at C2 salary scale in Government or equivalent/comparative level in Parastatal or Private Organization.
MAIN PURPOSE OF THE JOB:
To provide secretarial services and manage the office of the supervisor.
KEY PERFORMANCE AREAS:
• Type correspondences and produce copies from original scripts.
• Provide typing duties to a group of middle management officers on various assignment.
• Make appointments for people requesting an audience with the supervisor, ensuring that the appointments do not coincide.
• Remind the supervisor of the scheduled meetings and make available relevant files/documents before the meeting.
• Make travel arrangements by booking flights and/or hotel accommodation, having imprest applied for or retired for the supervisor.
• Intercept telephone calls to supervisor and identifies caller and purpose of call.
• Set up and maintain filling and information for the office system.
• Photocopy, scan, Fax and bind documents.
• Take and transcribe shorthand dictation.
• Keep up to date with public service procedures and practice regarding the use of abbreviation and addressing of official correspondences.
• Undertake any other related duties as may be assigned by management.
• Provide typing duties to a group of middle management officers on various assignment.
• Make appointments for people requesting an audience with the supervisor, ensuring that the appointments do not coincide.
• Remind the supervisor of the scheduled meetings and make available relevant files/documents before the meeting.
• Make travel arrangements by booking flights and/or hotel accommodation, having imprest applied for or retired for the supervisor.
• Intercept telephone calls to supervisor and identifies caller and purpose of call.
• Set up and maintain filling and information for the office system.
• Photocopy, scan, Fax and bind documents.
• Take and transcribe shorthand dictation.
• Keep up to date with public service procedures and practice regarding the use of abbreviation and addressing of official correspondences.
• Undertake any other related duties as may be assigned by management.
KEY COMPETENCIES:
• Creativity
• Technical Skills
• Time Management
• Action Oriented
• Perseverance
• Written Communication
• Customer Focus
• Integrity and Trust
• Listening
• Patience
• Self-Development
• Managing Diversity
• Technical Skills
• Time Management
• Action Oriented
• Perseverance
• Written Communication
• Customer Focus
• Integrity and Trust
• Listening
• Patience
• Self-Development
• Managing Diversity
APPLICATIONS:
Applicants should quote the reference and vacancy circular number of this advertisement and provide the following details:
a) Detailed Curriculum Vitae.
b) Certified copies of certificates and Omang (Attach Academic Transcripts).
c) At least two (2) work related references confirming the required experience.
d) Date of first appointment for those employed in Government.
e) Present position, date of appointment to the position and salary scale.
f) Actual salary, either per month or per annum (proof attached) for applicants from the Parastatal and Private Sector.
b) Certified copies of certificates and Omang (Attach Academic Transcripts).
c) At least two (2) work related references confirming the required experience.
d) Date of first appointment for those employed in Government.
e) Present position, date of appointment to the position and salary scale.
f) Actual salary, either per month or per annum (proof attached) for applicants from the Parastatal and Private Sector.
IMPORTANT:Applications from serving public officers should be routed through their Heads of Departments and Permanent Secretaries.
Applications not so routed will not be considered.
APPLICATIONS SHOULD BE ADDRESSED TO:
The Executive Director
Botswana Public Service College
Private Bag 10026
Gaborone
Botswana Public Service College
Private Bag 10026
Gaborone
CLOSING DATE: 19th January 2015
NOTE:
I. For further information please contact the Human resource office at Tel: 3684200
II. Only shortlisted candidates will be responded to.
II. Only shortlisted candidates will be responded to.
SENIOR PERSONAL SECRETARY
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