CONSULTING TEAM - PROJECTADMINISTRATOR/ASSISTANT - DELOITTE

Deloitte is looking for a Consulting Team - ProjectAdministrator/Assistant to fill the vacant post in their Botswana Office.

Requirements

About the job

Responsible for day-to-day general and financial administration in the Consulting, Advisory and Implementation team, as well as to assist Project Managers with project administration on various projects as and when required.

Key Performance Areas

• Change Management - Co-ordination between PM’s and other teams in terms of scheduling of Project Team movements and details.Filing of all project and financial documentation both hardcopies and electronically as appropriate. Timely feedback on work-in- progress. Project Pre-initiation,
• List divisional and projects cost and budget systems - Capture Budgets and Forecasts start and end dates onto cost and budget system. Create ITAB reports (list of all approved projects) for current year,
• Project Initiation - Design and build necessary document filing infrastructure. Verify that Project Code will be used for documentation. Ensure relevant staff have access to filing site for life of Project. Distribute templates as appropriate and ensure they are used,
• Communications - Follow up with PM’s to ensure all Project communications are timeous and complete. Understanding of communications strategy for each project.Answer phone, take messages and co-ordinate action for divisional activities and projects. Book and co-ordinate rooms, equipment, accommodation, transport, refreshments, etc. ,
• Project Financial Administration - Assist with timely reporting of: Actual vs. Budget variances > 10%, Project Charter Forecasts vs. Budget. Assist with the timely Project and Divisional Financial Reporting. Full Project Financial Monitoring for the life of the project. Follow up PMO Staff in respect of review of budget forecasts and completion of timesheets, LILO forms and Expense claims. Verify budget forecast amendments are captured to Cost and Budget System. Obtain authorization in respect of budget and budget forecasts. Understanding of Cost and Budget system,
• Project Office Standards and Procedures - Ensure all necessary planning is carried out in respect of new staff in Projects office. Ensure project related templates, standards and procedures available in central location are updated, and
• Project Closure - Ensure all necessary documentation is obtained from PM’s and filed appropriately at Project Closure.Verify all costs for closed projects are timeously billed and projects closed on cost and budget system.

About you

Candidates must hold a relevant diploma or Bachelor’s degree with minimum 2to 4 years of general or project administration experience with financial exposure and a Project Management diploma or studying towards a Project Management or Administration diploma. We require the following skills and competencies:

• Skills in financial management/accounting,
• Sound understanding of Word, Excel, Power Point, Visio, and MS Project,
• Good business acumen in a services organization,
• Hands on experience of a PMBOK based Project Management methodology
• Applications - A detailed working knowledge of the PMO Requests for services application and a working knowledge of the SAP or similar system,
• Be able to work under pressure,
• Attention to detail to ensure accuracy,
• Problem resolution,
• Work independently and in a team,
• Ability to travel,
• An understanding of a project management methodology, and
• A sound understanding of project office administration.

Company profile

About Deloitte
Deloitte is the largest private professional services network in the world. Our reputation for providing high quality services with integrity has earned us the trust of our clients, and our people. If you're ready for a career with a dynamic organisation in an environment that fosters professional development and career advancement, you're ready for Deloitte. With 200,000 people in over 150 countries, Deloitte member firms serve more than 80 percent of the world's largest companies as well as large national enterprises, public institutions and successful fast-growing companies.

In Botswana, Deloitte is one of the leading professional services organisations. We specialise in providing Audit, Tax, Consulting, Risk Advisory and Corporate Finance services. We serve clients in a variety of industries from financial services, to consumer business, energy, mining and manufacturing, tourism, TMT and the public sector.

Deloitte professionals are unified by a collaborative culture that fosters integrity, outstanding value to clients, commitment to each other, and strength from cultural diversity. They enjoy an environment of continuous learning, challenging experiences, and enriching career opportunities. Our professionals are dedicated to strengthening corporate responsibility, building public trust, and making a positive impact in their communities. Our talented professionals and our clients understand the link between a strong learning and development programme and the ability for Deloitte to deliver on its promise of consistent, high-quality service delivery worldwide.

About the Division
With close to 800 globally connected professionals, the Consulting practice of Deloitte in Southern Africa is one of the largest consulting firms in the global Deloitte Consulting business. By integrating our four distinct service offerings and extensive industry knowledge we are able to deliver unique solutions that address clients' needs.

Consulting offers services in four key areas:

• Strategy & Innovation
• Human Capital
• Technology (including Enterprise Applications)
• Business Process Services

At Deloitte
At Deloitte you have the opportunity to develop your talents and capabilities and be in the driving seat of your career. Our unique culture, commitment to continuous learning and accessible leadership encourages personal initiative and rewards innovative thinking. Whatever your age, gender or culture, you'll make more of your career at Deloitte. You will:

• Join a fast-growing practice and work with like-minded people who are at the forefront of their chosen field
• Work within a stimulating and challenging environment, with a focus on teamwork and outstanding client service
• Be involved in all facets of business development, sales, delivery and client/account management
• Develop responses to opportunities
• Prepare and facilitate workshops and interactive sessions
• Participate in the development of new tools, solutions and market offerings
• Develop and mentor more junior members of staff

We are looking for high caliber professionals to take up the following opportunities in the Consulting, Advisory and implementation services division:

In order to fit our culture in any service line, you will need the following Behavioral Competencies:

• Excellent verbal and written communication skills
• Ability to present yourselves in a competent and professional manner to the client at all times
• Conscientious approach to delivering results
• Active participation and proactive attitude to service delivery
• Ability to prioritise competing responsibilities
• Demonstrate lateral thinking skills
• Demonstrate a broad approach to problem solving
• Ability to present and facilitate
• Ability to work efficiently and meet all deadlines ,show enthusiasm towards learning and be able to work under pressure
• Attention to detail to ensure accuracy
• Problem resolution
• Reflect energy
• Work independently and in a team
• Get work completed timeously
• A sense of urgency to complete tasks
• Approachable

Closing date and application instructions

Closing date:
Interested Applicants are to submit a detailed C.V and motivation letter to zagberecruitment@deloitte.com by 10 November, 2015.

NB: We will respond to shortlisted candidates only.