Job at The Ministry of Finance and Development Planning

VACANCY: PRIVATE SECRETARY TO MINISTER/ASSISTANT MINISTER – (D1)

Applications are invited from suitably qualified candidates who are talented and innovative to fill the above position.

VACANCY CIRCULAR NO. 29 of 2015
SALARY SCALE: D1 (266 460 – 294 180 per annum)

LEAVE: 30 working days per annum

BENEFITS: -

Optional contributory Medical Aid Scheme (Government pays 50% and the employee pays 50%)

-Contributory Pension Scheme (Government pays 15% and employee pays 5% of basic salary)

QUALIFICATIONS:

Degree in Political Science and Administration, Economics and Sociology or related field.

EXPERIENCE:

At least twelve years relevant post qualification experience in Public Service, Parastatal or Private Sector with administrative, economic, political and public relations responsibilities; two of which should have been at management level.

MAIN PURPOSE OF THE JOB:

Manage and coordinate the programme of work of the Minister/Assistant Minister to ensure that he/she is provided with an efficient, timely and smooth delivery of service and that his/her briefing notes are of good quality, and that speeches are researched and written in a manner that reflects their status, dignity and good image.

DUTIES:

-Manages the diary of Minister/Assistant Minister in a manner that meetings with the Minister/Assistant Minister are held on schedule and provides services as required.

-Arranges for and ensures that briefs are submitted in time and brought before the Minister/Assistant Minister in advance of meetings and briefs. Ensure that the relevant Permanent Secretary and service officials are informed about meetings/briefings in time.

- Processes and verifies requests for media interviews from various radio/television stations and organizations/news agencies, briefs the Minister/Assistant Minister on such requests and tenders appropriate recommendations. Undertakes the necessary arrangements to ensure that the relevant officials of the Department of Information and Broadcasting attend and record interviews.

- Initiates budgetary requirements for the Minister/Assistant Minister office.

-Receives correspondence addressed to the Minister/Assistant Minister.

-Undertakes any other related duties as shall be assigned by management.

COMPETENCIES

Prospective candidates must be able to demonstrate ability and effectiveness in the following areas:

- Media Relations and Excellent Communication skills
-Speech and Report writing skills
-Analytical skills
-Computer Skills
-Team work
-Protocol and Etiquette

APPLICATIONS:

Applicants should quote the number of the vacancy circular and provide the following details:

(b) A detailed Curriculum Vitae

(c) Certified copies of certificates, Omang, and names of two referees

(d) In case of serving public officers, date of first appointment, present post (with salary scale) and date of appointment thereto.

Applications should be addressed to: The Permanent Secretary, Ministry of Finance and Development Planning, Private Bag 008, Gaborone or hand delivered to Office No. 231.

Important: All applications from serving public officers should be routed through their Heads of Department. Applications not so routed will not be considered. Applicants are also required to submit an electronic summary of their CV, Please email mraditsie@gov.bw to request for the required electronic CV format.

Closing Date: 10th November 2015.

N.B: Applicants who do not meet the requirements of the post will not be responded to.

Please note that we will only respond to applications who meet the requirements.

The applications should be addressed to

Permanent Secretary,
Ministry of Finance and Development Planning,
Private Bag 008,
Gaborone

or

hand deliver to office No: 231 (Registry)