Jobs at The Directorate of Public Service Management

VACANCY: PERSONAL SECRETARY

The Directorate of Public Service Management (DPSM) invites applications from highly motivated and well experienced self-driven citizens of Botswana to fill the following vacant positions.

REF NO. DP 19/33/2 I (57)

SALARY SCALE: C2 (P105,300 – P125,880)
LEAVE: 25 working days per annum.

BENEFITS:

• Optional Contributory Medical Aid Scheme (Government pays 50% and the Employee pays 50%)
• Contributory Pension Fund Scheme (Government pays 15% and the Employee pays 5 %)

QUALIFICATIONS:

Certificate/Diploma/Degree in Secretarial studies

EXPERIENCE:

Certificate holders must have four (4) years’ experience in secretarial studies and Diploma/Degree holders must have two (2) years’ experience.

MAIN PURPOSE OF THE JOB:

To provide secretarial services and manage the office of the supervisor.

KEY RESULT AREAS:

• Provides typing duties to a group of middle management officers on various assignments;
• Makes appointments for people requesting an audience with the supervisor, ensures that appointments do not coincide;
• Reminds the supervisor of scheduled meetings and makes available relevant files/documents before the meeting;
• Makes travel arrangements by booking flights and/or hotel accommodation, having imprest applied for or retired;
• Intercepts telephone calls to supervisor and identifies caller and purpose of call;
• Receives calls and directs them to the appropriate action officers.

SKILLS AND COMPETENCES:

• Time management
• Written communication
• Customer focus
• Integrity and Trust
• Ethics and values
• Perseverance

APPLICANTS:

All applicants should quote the reference and vacancy circular number and provide the following:

• Detailed and updated Curriculum Vitae
• Certified copies of Certificates and Omang
• At least three (3) recent work related references confirming the required experience
• Date of first appointment
• Present position, date of appointment to the position and salary scale

IMPORTANT:

• All applications should be routed through their Heads of Business Units

• NOTE: Only candidates who meet the minimum requirements as set out in this advertisement and are short listed will be responded to.

SUBMISSION OF APPLICATIONS

• Applications should be addressed to:

Director
Directorate of Public Service Management
Private Bag 0011
GABORONE

OR

Hand Delivered to: DPSM Registry floor 2 Office 228

CLOSING DATE: 13th November 2015

For further information please contact the DPSM Corporate Services at 3622822 OR 3622649.