The Finance Director will oversee the overall financial functions, as well as office management duties, for a USAID project aimed at increasing demand for and uptake of high quality and Voluntary Medical Male Circumcision ( VMMC) and Early Infant Circumcision ( EIMC) in the Kingdom of Swaziland. Under the supervision of the Project Director, the Finance Director will be responsible for ensuring that financial management, personnel, administrative, and contractual operations systems are conducted according to ICAP regulations, standard operating procedures, and good business practices.
Please note: This position is contingent upon project award and funding.
Major Accountabilities
The Finance Director will assume the following responsibilities:
- Oversee all project-specific financial planning, budgeting, and reporting
- Prepare accurate project budgets; track expenses; oversee payroll, benefits, and reimbursements; ensure that required project financial controls and cost performance monitoring mechanisms are in place and adhered to; prevent over-expenditure of budgets; ensure proper safeguards of funds; and ensure compliance with established U.S. Government and ICAP financial and accounting procedures
- Apply detailed financial reporting and project cost reimbursement process in accordance with established financial system
- In collaboration with the Project Director, manage all local sub-awards and ensure sub-awardees' compliance and reporting
- Provide guidance and support for contract development and management
- Record and document all financial transactions into an approved ICAP Field Expense Accounting System and submit timely monthly reports
- Maintain current standing with all mandated tax and registrations, including submission of payments and required reports
- Oversee local procurements and execute all approved payments for local vendors, contractors, and consultants for goods and services received, in accordance with the laws and regulations of Swaziland, as well as with ICAP and USAID regulations
- Assist in the preparation and management of project budgets and pipeline expenditures
- Maintain inventories and controls over project office fixed assets, such as furnishings and computer equipment
- Manage timesheets for office staff, ensuring timely submission, approval, accuracy, and filing
- Prepare country activity travel advances and process travel claims, and work with country program staff to resolve accounting related issues
- Maintain an effective office country filing system
Education
- Master's Degree in finance and accounting and certified public accountant or equivalent
Experience, Skills & Minimum Required Qualifications
- Demonstrated experience managing USAID or other donor-financed projects
- Strong familiarity and command of USAID regulations and compliance
- At least three years of experience in an independent administrative position with advanced bookkeeping responsibilities
- Computer skills, including proficiency in Microsoft Office Suite applications and Quickbooks
- Experience developing and interpreting standard financial reports (Balance Sheet, Income Statement, Cash Flow) and creation of Journal entries preferred
- English and Swati fluency required, including speaking, writing, understanding, and reading, and the ability to conduct business in both languages
Application Instructions
Please send a cover letter and CV by email with a subject title 'Finance Director' to icap-jobs@columbia.edu.
Please do not attach any certificates when submitting on line. Only short listed applicants will be contacted.
Columbia University is an equal opportunity and affirmative action employer. It does not discriminate against employees or applicants for employment on the basis of race, color, sex, gender, religion, creed, national and ethnic origin, age, citizenship, status as a perceived or actual victim of domestic violence, disability, marital status, sexual orientation, status as a Vietnam era or disabled veteran, or any other legally protected status.
