HEAD OF KNOWLEDGE MANAGEMENT DIVISION

HEAD OF KNOWLEDGEMANAGEMENT DIVISION

The African Union, established as a unique Pan Africancontinental body, is charged with spearheading Africa’s rapid integration andsustainable development by promoting unity, solidarity, cohesion andcooperation among the peoples of Africa and African States as well asdeveloping a new partnership worldwide. Its Headquarters is located in AddisAbaba, capital city of Ethiopia.

Thedirectorate of Strategic Policy Planning, Monitoring, Evaluation and ResourceMobilization general mandate, under the direct authority of the Chairperson ofthe AU Commission, is to promote and follow the modernisation of the managementtools of the Commission, to support the improvement of the AU’s capacity todefine priorities and to plan, execute, and monitor the policies and programmesadopted by the different departments of the Commission. The SPPMERM is composedof four Divisions each under the responsibility of one Head of Division.  Together with the Director of the SPPMERMthese four Heads of Division constitute the management team of the Directorate.

 Job Purpose

The principal objective of this post is to promoteknowledge management resources to support legal and business research. Thiswill be through managing of knowledge and information appropriately by sharingit within the Commission, source, research, identify new sources of information  as well as, exchanging it with other centresof knowledge, research institutions, think tanks, and other knowledge generatinginstitutions  in Africa and elsewhere.The incumbent will be in charge of the AU knowledge management website andpromote its use by all staff of the Union, the Regional Economic Communitiesand other institutions of the Union. The incumbent will be in charge ofmodern/computerized management and organization of the Library and Archives,facilitating access to them, encouraging staff of the Commission to refer tothem and use this knowledge rationally with a view to improving the overallperformance of the Commission. Some of deliverables will include projectmanagement tools, shared document storage, meeting and videoconferencingplatforms, and multiple knowledgebase that make information accessible.

1. Post:

Post title:                 Head ofKnowledge Management Division

Post level:                P5

Department:             SPPMERM DIRECTORATE

Supervisor:              Director of SPPMERM

Duty Station:           Addis Ababa

2. Main duties and responsibilities

·        Responsibilities include requirements analysis,technology selection, system design and development, testing, qualityassurance, deployment and training for all collaborative technologies.

·        Assesses, collects, organizes preserves, maintainscontrol over, and provides access to recordsand archivesdetermined to have long-term value.

·        Manages internal and external resources responsiblefor acquiring and disseminating electronic and print content for legal andbusiness research purposes.

·        Research, identify, and select sources of information,manage and update subscription to external sources of information and knowledgerelevant to the African Union mandate.

·        Inform on a regular basis the Union staff on newsources of knowledge acquired by the AUC and assist the different departmentsand offices of the Commission meet their specific knowledge and informationneeds. 

·        Undertake, on regular intervals, an assessment and stocktake the knowledge sources acquired by the Commission in all areas of the organisation’slife and share them with the broader organization, including the lessonslearned. 

·        Select records valuable enough to justify the costs ofstorage and preservation, plus the labour intensive expenses of arrangement,description, and reference service.

·        Proposes and updates strategies, and establishes workprocedures, standards and policy guidelines for improvement of the library andarchives services and the dissemination of the available information.

·        Strengthens the coordination of information networksand promote information, archives and library services.

·        Manage the development of the library's collectionsand databases to meet the information requirements of the AUC and itsinformation clientele. Assess and evaluate databases, products and services aswell as provide on a regular basis information on  regular.

·        Coordinate the activities of the Knowledge ManagementDivision with other Divisions within the AUC and with the activities ofOrganizations and Institutions belonging to the AUC Information Network, inparticular with the AU Organs and the RECs.

·        Devises and implements the work programme of theDivision so as to ensure it provides the knowledge management capacity requiredto make the AU Commission and the broader AU into modern learningorganisations;

·        Organize workshops, seminars to popularize the AUknowledge website and to train staff on issues of knowledge management and theaccess and use of the available resources.

·        Proposeand update strategies, and establish work procedures, standards and policy

·        Guidelinesfor improvement of the library services and the dissemination of the available information

·        Plan,develop and organise activities, prepare proposals for the work programme and Budgetof the Division

·        Coordinate the activities of theKnowledge Management Division with other Divisions

·        Withinthe AUC and with the activities of Organizations and Institutions belonging tothe Information Network, in particular with the AU Organs and the RECs

·        Produceand submit periodic reports on activities and specific missions

·        Represent the Commission of the African Union inseminars, workshops, experts meetings and training sessions.

·        Performany other duty as may be assigned

3.    EducationQualifications and Experience

·        Candidatesmust have a University Masters Degree information management, libraryscience or information technology management. A Higher qualification will be anadded advantage.

·        Candidates must have had at least ten (10) years ofprogressively responsible professional experience in knowledge management, withemphasis on Information and Communication Technology of which three (3) yearsat management level in a large continental, Regional or the InternationalOrganization or a knowledge generating institution.

4.   LANGUAGE REQUIREMENT:

 

Proficiency inone of the African Union working languages. Proficiency of one or several otherworking language(s) would be an added advantage.

5.    TENURE OF APPOINTMENT:

 

The appointment will be made onfixed term contract for a period of three (3) years, of which the first twelvemonths be consider as a probationary period. Thereafter, the contract will befor a period of two years renewable, subject to satisfactory performanceand deliverables.

 

6.   LEAST REPRESENTATIVE COUNTRIES:

Candidatesfrom the following least represented countries are encouraged to apply: Eritrea,Central African Republic, Cape Verde, Comoros, Congo (DRC), Djibouti,Equatorial Guinea, Liberia, Mauritania, Namibia, Sahrawi Arab Republic, SaoTomeand Principe, Seychelles and Somalia.

 

7.    GENDER MAINSTREAMING:

The AU Commission is an equalopportunity employer and qualified women are strongly encouraged to apply.

8.    REMUNERATION:

 

Indicative basic salary of US$47,829.00 per annum plus other related entitlements e.g. Postadjustment (46% of basic salary), Housing allowance US$ 14,414.40 per annum), education allowance (75%of tuition and other education related expenses for every eligible dependent upto a maximum of US$7,800.00 per child per annum), etc for internationallyrecruited staff of the Commission.

Applications must be made through the AUCE-recruitment Website

http://www.aucareers.org not later than 16^th June 2014.

Directorateof Administration and Human Resource Management

African Union Commission