Intern - Archives and Records Management (2 Vacancies)

Posting Title: INTERN - ARCHIVES AND RECORDS MANAGEMENT (2 VACANCIES), I

Job Code Title: INTERN - INFORMATION MANAGEMENT

Department/ Office United Nations Office at Nairobi

Duty Station NAIROBI

Posting Period 17 June 2014-2 July 2014

Job Opening number 14-IMA-UNON-35846-R-NAIROBI (O) United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Your application for this internship must include:

1. A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.

2.Proof of enrollment (click on link to access and attach to your application: http://unon.org/content/internship-programme), List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship.

3. A certified copy of degree certificate (if you have already graduated).

Due to a high volume of applications received, ONLY successful candidates will be contacted.

Organizational Setting and Reporting

• The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP) and the UN Human Settlements
• Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing
• Administrative, conference, Security and information services (www.unon.org).
• The UNON internship is for 3 months with an opportunity for extension, pending on the needs of the department.
• The Internship is UNPAID and full-time.
• Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities

Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.

Under direct supervision the intern will:

• Capturing and entering data of legacy records into Archives Management System.
• Sorting and inventorying legacy records.
• Appraising records in the Archives.
• Accessioning and receiving records transfer lists for records.
• Participate in designing and improving archives and records management programme.
• Do research within the UN Archives Network on archives and records management.
• Perform any other tasks as may be assigned.

Competencies

Core Competencies: Communication:

• Speaks and writes clearly and effectively
• Listens to others, correctly interprets messages from others and responds appropriately
• Asks questions to clarify, and exhibits interest in having two-way communication
• Tailors language, tone, style and format to match the audience
• Demonstrates openness in sharing information and keeping people informed Teamwork:
• Works collaboratively with colleagues to achieve organizational goals
• Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
• Places team agenda before personal agenda
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Client Orientation:
• Considers all those to whom services are provided to be 'clients ' and seeks to see things from clients' point of view
• Establishes and maintains productive partnerships with clients by gaining their trust and respect
• Identifies clients' needs and matches them to appropriate solutions
• Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
• Keeps clients informed of progress or setbacks in projects
• Meets timeline for delivery of products or services to client

Education

Applicants must at the time of application meet one of the following requirements:

be enrolled in:

a. be enrolled in a graduate school programme (second university degree or equivalent, or higher);

b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);

c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.

Be computer literate in standard software applications;

Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and

Have a demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Studies in Information Sciences.

Work Experience

Applicants are not required to have professional work experience for participation in the programme.

Languages

English and French are the working languages of the United Nations Secretariat. For the internship, fluency in oral and written English is required. Knowledge of a second official UN language is desirable.

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