This role will provide the primary award management inputs into emergency response programs, and ongoing support to develop best practice emergency award management procedures and processes. The main aspects of the role are: responding to emergencies as the awards focal person in the emergency response team; working with other emergency departments in country to ensure that there is a coordinated response in line with best practices in an emergency environment; assist in transition and work with existing country award management functions to ensure that best practices are adopted after emergency activity is completed; providing short term interim award management and/or capacity building support to ongoing emergencies, Fragile States and/or country/regional programs; and contributing to the development and advancement of policy and procedures.
Responsibilities
• Ensure that award management systems and processes are implemented across the response and key controls are in place to support effective management of the funding portfolio and compliance with the donor requirements.
• Provide technical support to ensure that proposals are high quality and compliant with donor requirements. This includes ensuring donor log-frames are articulated adequately to avoid compliance issues during the implementation of awards (indicators are set realistically, objective and results framed with enough flexibility).
• Support the finance team on master budget development, cost allocation, monitoring of award budgets, phasing and forecasting, in particular ensuring alignment between the master budget and funding tracker.
• Coordinate the process and provide technical support to donor reporting to ensure that reports are high quality, delivered on time and supported by auditable records. This includes assessing and making recommendations to improve the reconciliation process (reporting assurance mechanism) between Finance, Procurement, Logistics, Distribution, M&E that will ensure accountable reporting to donors on all humanitarian inputs (items delivered to beneficiaries)
• Build and maintain relationships with the local representatives of donor organizations and award management staff of similar organizations.
• Maintain effective communications with Save the Children members, providing them with timely updates on their awards and flagging potential issue promptly.
• Provide technical support to ensure that proposals are high quality and compliant with donor requirements. This includes ensuring donor log-frames are articulated adequately to avoid compliance issues during the implementation of awards (indicators are set realistically, objective and results framed with enough flexibility).
• Support the finance team on master budget development, cost allocation, monitoring of award budgets, phasing and forecasting, in particular ensuring alignment between the master budget and funding tracker.
• Coordinate the process and provide technical support to donor reporting to ensure that reports are high quality, delivered on time and supported by auditable records. This includes assessing and making recommendations to improve the reconciliation process (reporting assurance mechanism) between Finance, Procurement, Logistics, Distribution, M&E that will ensure accountable reporting to donors on all humanitarian inputs (items delivered to beneficiaries)
• Build and maintain relationships with the local representatives of donor organizations and award management staff of similar organizations.
• Maintain effective communications with Save the Children members, providing them with timely updates on their awards and flagging potential issue promptly.
Required
• Experience of and well developed skills in staff management, supervision and capacity building
• Proven track record of supporting a senior management team, and providing strategic support across multiple sectors and/or regions
• Knowledge of the requirements of the major emergency donors and experience in reporting to donors.
• Good attention to detail and analytical skills
• Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
• Excellent planning, management and coordination skills, with the ability to organize a workload comprised of varying and changing tasks and responsibilities
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams
• Proven track record of supporting a senior management team, and providing strategic support across multiple sectors and/or regions
• Knowledge of the requirements of the major emergency donors and experience in reporting to donors.
• Good attention to detail and analytical skills
• Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
• Excellent planning, management and coordination skills, with the ability to organize a workload comprised of varying and changing tasks and responsibilities
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams
Employee Type: Full-Time
Save the Children is the leading independent organization for children in need, with programs in over 120 countries, including the United States. We aim to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives by improving their health, education and economic opportunities. Each year, we reach tens of millions of children in need in the United States and around the world. Join our dedicated and diverse staff in their work to improve the well-being of children everywhere.
Save the Children provides an attractive benefits package including competitive salaries, a matching retirement plan, health and welfare benefits, life insurance, an employee assistance program, generous time off and much more.
Save the Children provides equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws governing nondiscrimination in employment.
Save the Children provides an attractive benefits package including competitive salaries, a matching retirement plan, health and welfare benefits, life insurance, an employee assistance program, generous time off and much more.
Save the Children provides equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws governing nondiscrimination in employment.
Awards Manager, HRP
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