Employment at SADC , 2/8/2016

The SADC Secretariat invites suitably qualified, experienced, innovative, result oriented and self-driven individuals who are citizens of Botswana to apply for the following positions under the HIV/AIDS Unit tenable at SADC Secretariat Headquarters.

Position Senior Secretary

Main purpose of the job: To provide administration and logistical support to the HIV/AIDS Unit.

Key result areas:

Providing overall secretarial support to the HIV/AIDS Unit
Organising project meetings, workshops and other events
Servicing meetings
Procures office supplies, travel and courier services
Organises and maintain an adequate project filing system
Maintain an up-to-date inventory of project assets

Qualifications:

Diploma in Secretarial Service, Office Administration.

Position: Assistant Finance Officer

Main purpose of the job: To prepare payments, monitor, control the Project’s finance and accounts. Prepare the Justification Reports for funds advanced to the Sub Recipients. Prepare lead reconciliations, Staff Payroll and VAT returns. Support the logistics for meetings and workshops.

Key result areas:

Prepares, process payments and receipts
Prepares justification reports in line with applicable rules and procedures
Drafting reports/claims to donors
Preparation and processing of the Project payroll
Prepares lead reconciliations such as bank reconciliations, Fund reconciliations Creditors/Debtors Reconciliations.
Maintenance of fixed assets Register
Attends, services workshops and prepares expenditure reports
Attends to internal and external audits
Maintenance of debtors and creditors ledgers
Preparation of VAT quarterly returns for refund from Government
Assists in preparation of periodic and annual accounts

Qualifications:

First Degree in Degree in Accounting or AAT or equivalent

Experience:

At least three (4) years relevant experience in Finance, experience in donor funded programmes will be an added advantage.

Competencies:

Experience in usage of Accounting software packages (Accpac, Sun Systems, MS Word, Excel, PowerPoint etc) and advance knowledge of spread sheet and database packages, experience in handling of web based management systems
Fluency in English required, additional fluency in French and Portuguese desirable

Duration of the Contract: up to 30th June 2017

Remuneration: US $31, 134 per annum

Closing Date: Interested applicants should send their CV’s, SADC Application Form certified copies of educational, professional certificates and references not later than 11th February 2016 to:

The Executive Secretary
ATTENTION: Director HR & Admin
SADC Secretariat
P/ Bag 0095
Gaborone, BOTSWANA or recruitment@sadc.int