Programme Management Officer - Economic Commission for Africa

Closing date: Sunday, 22 February 2015

Posting Title: Programme Management Officer, P3

Job Code Title: Programme Management Officer

Department/ Office: Economic Commission for Africa

Duty Station: ADDIS ABABA

Posting Period: 24 December 2014-22 February 2015

Job Opening number: 14-PGM-ECA-38682-R-ADDIS ABABA (X)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

UNECA is committed to promoting geographical distribution and gender equality within its Secretariat. Women candidates are strongly encouraged to apply.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Organizational Setting and Reporting

This position is located in the Regional Integration, Infrastructure and Trade Division (RIITD) of the United Nations Economic Commission for Africa (UNECA), African Trade Policy Center Coordinator (ATPC).

Responsibilities

Within delegated authority, the Programme Management Officer will be responsible for the following duties:

Work with key clients to facilitate the development, implementation and evaluation of assigned programmes/projects;
develop and enhance guidelines for programme assessment, monitoring and reporting to advance results-based programming;
provide substantive guidance and facilitate the Project's monitoring and evaluation processes;
consolidate periodic reports on progress in achieving the outcomes of the project;
liaise with relevant partners; and identify and track follow-up actions;
Carry out research on selected aspects of programmes, review relevant documents and reports;
collect, analyse and present statistical data and other information gathered from diverse sources;
Provide substantive support for evaluation exercises;
Organise and report on Board meetings;
contribute in performing consulting assignments as well as in the planning and organization of workshops and other interactive sessions;
Participate in survey initiatives, issue data collection tools, review, analyze and interpret responses, identify problems/issues and prepare preliminary conclusions;
Prepare various written outputs such as background papers, analytical notes, reports and studies, inputs to publications, etc;
Responsible for ATPC newsletter and for supervising inputs for the ATPC website;
Provide administrative and substantive support to consultative and other meetings and conferences including proposing agenda items, identifying and proposing participants, preparing background documents and presentations, and the handling logistics, etc.;
Undertake outreach activities and participate in the development of training workshops, seminars, conferences including making of presentations on assigned topics/activities;
Participate in field missions, including the provision of substantive, administrative and related support as well as data collection, etc;
Provide substantive inputs into and facilitate ATPC's annual work programmes;
carry out programmatic and administrative tasks necessary for the functioning of ATPC including preparation of budgets, assigning and monitoring of performance indicators, reporting on programme performance, assist with the administrative aspect of recruitment process for staff, consultants, fellows and interns, representing ATPC, as required, at meetings, seminars, etc.;
Undertake any other assignments as may be determined by the Director of RITD and the Coordinator of ATPC

Competencies

Professionalism

Proven ability to provide seasoned technical advice in a broad range of programme formulation, implementation, monitoring, evaluation and reporting; in depth knowledge in programme/project management and administration;
good analytical ability, ability to apply good judgment in the context of assignments given is required.
Familiarity with database management, spreadsheet applications and statistical packages is desirable.

Planning& Organizing

Develops clear goals that are consistent with agreed strategies;
identifies priority activities and assignments;
adjusts priorities as required;
allocates appropriate amount of time and resources for completing work;
foresees risks and allows for contingencies when planning;
monitors and adjusts plans and actions as necessary;
uses time efficiently.

Client Orientation

Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view;
establishes and maintains productive partnerships with clients by gaining their trust and respect;
identifies clients' needs and matches them to appropriate solutions;
monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems;
keeps clients informed of progress or setbacks in projects;
meets timeline for delivery of products or services to client.

Education

Advanced University Degree (Masters Degree or equivalent) in business administration, economics, social sciences or related field is required.
A first level university degree in combination with additional two years of qualifying experience may be accepted in lieu of an advanced university degree.

Work Experience

At Least five years of progressively responsible experience in project or programme management or related field is required.
This experience may have been gained through involvement in policies and programmes, research or related work in project and programme formulation, implementation, monitoring, evaluation and reporting.
Practical experience in planning and organizing important international meetings as well as working experience in Africa are highly desirable.

Languages