Grants Coordinator

Purpose of the job

JAM is a non-governmental organization, headquartered in Johannesburg that supports and engages in the provision of quality school feeding, health care, education and community development in Mozambique, Angola, South Sudan and Rwanda, where it has a field presence of almost 346 staff. The Grants Coordinator will work under the supervision of the Program VP out of the Headquarters, Johannesburg office. He/she will be responsible for assisting the Program VP in coordinating and producing prospect research and grant proposals/reports, as well as in maintaining grant and foundation databases.

Job Duties:

· Regularly update, maintain, and organize the grant management table and calendar and keep all colleagues informed of submission dates and follow-up required for grant reports and proposals

· Assist the Program VP to compile and review documents related to the grant award process (grant applicatins, grant evaluation, award decisions, technical/financial reports, and disbursements)

· Developing announcements of grant and subcontract opportunities.

· Conduct a preliminary review of grantee technical and financial reports to support the Program VP

· Assist the Program VP with on-site visits by arranging meetings and logistics, doing note taking and compiling supporting documentation from grantees

· Prepare grant and subcontract closing documentation, including asset management, final payment, tax exemption, etc., and ensure that these comply with donors and CI regulations.

· Perform other administrative work related to grants and subcontracts.

· Coordinate with the Monitoring and Evaluation (M & E) specialist on grantee and subcontractor reporting requirements towards the Performance monitoring Plan.

· Help identify potential photo opportunities and stories from the field on grantee/subcontractor outcomes.

· Enter prospect and grant information into the Donor Perfect Online database, ensure accuracy of information, and generate reports

· Organize and file electronic and hard copies of grant documents as required by the contracting agencies

· Coordinate and conduct desk research on potential foundation, government, and UN/multilateral donors using Foundation Directory Online, grants.gov, and other search engines

· Develop a thorough understanding of JAM activities and programs

· Contribute to the preparation of proposals and reports through the gathering of updated program/sector statistics, the collection of key legal/financial documents, formatting, and the preparation of annexes

· Provide other assistance to the program manager in the drafting of grant proposals and reports

· Assist with other tasks to be determined

Qualifications:

· Bachelor’s degree required; master’s degree preferred in the field of international development, humanitarian work, public health, international education, social sciences or business administration

· 1 to 3 years of related work experience, preferably in the non-profit /international development sector

· Previous grant writing/reporting experience and implementation of development projects highly desirable

· Familiarity with Donor Perfect Online (or Raisers Edge) and Foundation Directory Online desirable

· Language skills in French and/or Portuguese language would be an asset

· Familiarity with the landscape of foundation grant-makers is preferred, but not required

· Able to work in a team environment, handle multiple assignments and meet short deadlines

· Excellent English writing skills, strong attention to detail, and willingness to work flexible hours as needed

· Strong interest in international development and a commitment to improving living standards in Africa in a sustainable and participatory manner

Please submit your cover letter and resume to hanlie.joubert@jamint.com. Note that applications will be reviewed on a rolling basis in the order that they are received. Due to the high volume of applicants we Key skills/competencies

· Languages: English is essential

Portuguese and French is preferable

· Computer literacy.

· Detailed orientated with the ability to oversee projects from origin through execution.

· Willingness to learn and ability to conceive JAM’s vision and passion.

· Strong and effective communications, both oral and written.

· Self starter with hands-on approach towards business.

· Ability to work under pressure and flexible to work late hours to meet deadlines.

· Must be able to travel internationally on a regular basis.

· Strong proofreading skills.

· Ability to inspire, encourage, train and motivate your team and work colleagues.

· Valid driver’s license

HOW TO APPLY:

Interested applicants are invited to apply by sending a covering letter and a CV tohanlie.joubert@jamint.com

Please be advised that only successful applicants will be contacted.