Accounting Associate

The Accounting Associate is responsible for initial review and preparation of accounting transactions and related supporting documents of financial transactions in Accounts Payable, Accounts Receivable and Payroll processing, data entry of approved documentation, and filing of completed transactions. The Accounting Associate works under the supervision of the Senior Financial Analyst. The Accounting Associate embodies MSH’s values, and is aware of and adheres to MSH procurement integrity and institutional standards and procedures in all project management responsibilities.

Specific Responsibilities

Accounting

1. Gather and collate documentation such as invoices, shipping receipts and procurement documents and prepare a payment voucher, for further review and approval.
2. Ensure that all invoices agree with supporting documentation, including price quotes, purchase orders and shipping receipts, as per MSH procedures for procurement before payment.
3. Apply internal systems for obtaining purchase approvals and use of assets ensuring the adequate application of internal controls, as per MSH procedures for donor approvals.
4. Research problems, such as missing documentation, vendor, staff or client queries.
5. Assist with entering approved transactions into accounting system.
6. Prepare EFT vouchers for review, signature and distribution.
7. Manage the advances and carry out payments for field activities (Per diems, and other activity arrangements), and provide timely expense reports according to MSH rules.
8. Manage the petty cash system and expenses according to MSH procedures and clear them in the QuickBooks system.
9. Assist with periodic and spontaneous inventory of all MSH and Project Assets.
10. Maintain all files of the finance department, the Logistics Manager and the COMU Directors office.
11. Maintain communication with the Senior Financial Analyst and COMU Director to seek guidance on financial and contractual issues.
12. Perform other duties as assigned.

 
Project Management

1. Respect procedures established for      the good of the office.
2. Avoid conflict of interest or      perception of conflict of interest.
3. Contribute to realization of the      Mission of MSH.
4. Respect MSH values as they pertain      to financial management.
5. Perpetuate the good reputation of      MSH.

Qualifications

1. Bachelor's Degree / Higher National      Diploma (HND) or any other recognized Equivalent certificate in      Accounting. 
2. At least 1-3 years’ experience in      an independent administrative and accounting position with advanced      bookkeeping responsibilities.
3. Ability to meet deadlines and      complete tasks with attention to detail and quality.
4. Experience in working with USAID      funded projects required.
5. Work experience with projects supported by international organizations.
6. English proficiency a plus.
7. Demonstrated computer skills in  spreadsheet applications, Microsoft Office preferred.  Ability to      learn new software such as accounting packages.
8. Proficiency in QuickBooks or      similar accounting software package preferred.

Background Information

Management Sciences for Health (MSH) is an international non-profit health organization with nearly 2,300 people from over 67 nationalities working in 40 countries. Our mission is to save lives and improve the health of the world's poorest and most vulnerable people by closing the gap between knowledge and action in public health. Together with our partners, we are helping managers and leaders to create stronger management systems that improve health services for the greatest health impact.
MSH seeks to appoint committed, dynamic and hardworking individuals for the following position to be based in Pretoria, South Africa

Notes

There are no relocation Allowances or benefits available for this position

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