SENIOR PROCUREMENT OFFICER - Independent Electoral Commission

VACANCY CIRCULAR NO. 3 OF 2014
REFERENCE No: A01BK00314 
(DATE) 28th August, 2014

The IEC exists to facilitate the formation of a democratically elected government by delivering transparent, free and fair elections in accordance with established legal framework for Botswana and internationally accepted principles and standards.

Suitable candidates are invited to submit their applications for the above mentioned position in the Independent Electoral Commission.

Key Performance Areas

• Provides technical assistance and guidance on procurement regulations and procedures to IEC procuring Entities (PEs).
• Reviews and analyses PEs requirements, liaises with PEs to determine best procurement strategy to meet the needs of the requirements.
• Conducts markets research to ensure that advertised specifications are aligned to the new product developments.
• Compiles data contained in quotations/proposals/bids to facilitate the determination of the best supplier in terms of quality, delivery time, discounts and transportation costs among others.
• Identifies potential suppliers based on the requirements provided by the PEs.
• Procures bulk supplies to ensure compliance with the IEC local Procurement Plan.
• Prepares and distributes tender documents and evaluation of bids.
• Reviews vendor invoices, determines accuracy of charges and funding availability; management approval and processes suppliers invoices for payment.

Key Competencies

Problem Solving
Written Communication
Timely Decision Making
Priority Setting
Managing and Measuring Work
Drive for results
Customer focus
Integrity and Trust
Building Effective Teams

QUALIFICATIONS: Degree in Strategic Supply Chain Management or Business Administration or Chartered Institute of Purchase and Supply Level 6 or Level 5 or any other related field.

EXPERIENCE At least six (6) years work experience in Purchasing, Supply and Materials Management, two (2) of which should have been served as Procurement Officer.

SALARY: D4 (P165,300 – P182,496) per annum.

LEAVE: 30 working days per year.

BENEFITS: (i) Optional contributory Medical Aid
Scheme (Government pays 50% and
Employee 50%)

(ii) Contributory Pension Fund Scheme
(Government pays 15% and Employee 5%).

APPLICATION: Please quote the number of this Vacancy Circular and give the following details:-

(a) Full names, postal address, contact details, date and place of birth.

(b) Full summary of career with duties (C.V.) and competencies

(c) Certified copies of certificates and three certified copies of references with full contact details.

(d) Certified copy of Omang

(e) In case of serving Public officers:

(i) date of first appointment
(ii) present post and date of appointment thereto(current salary grade).

IMPORTANT:

1. All applications from serving Public Officers must be routed through their Permanent Secretaries or Heads of Departments. Applications not so routed will not be considered.

2. Only shortlisted candidates will be responded to. Faxed applications will not be accepted.

Applications should be addressed to:

Secretary,
Independent Electoral Commission
Private Bag 00284
GABORONE

CLOSING DATE: 11th September 2014

For further information required please contact Ms Kefhilwe Maribe at telephone: 3612400/35.