Documentation and Records Officer

1. Efficient processing of mail

2. Secure and accurate filling of documentation

3. Meeting customer service expectations

Duties and Resposibilities

1. Supervises registry, Design & Implement filling classification scheme.

2. Ensure that mail is processed daily in accordance with schedules.

3. Monitors movement of files to ensure security and availability.

4. Maintains registered mail records and incoming-out-going mail registers.

5. Allocates appropriate codes to files and authorises the opening of new files in accordance with accepted registry procedures.

6. Implements file security procedures and ensure that confidential files are managed in accordance with laid down procedures and investigates any potential breach of confidentiality.

7. Liaises with heads of departments on matters relating to the processing and maintenance of specialised documentation to ensure that customer file management requirements and expectations are met.

8. Implements file protection and archival procedures and ensure that all secure files are archived securely.

9. Monitors the provision of office documents management’s services and ensures that all reports, etc are copied collated and bound in accordance with customer requirements.

10. Monitors usage of Union vehicles and ensures that vehicles are services regularly; report abuse of union vehicles.

Qualifications and Requirements

- Degree in Records Management or Library and Information Studies

- At least three (3) years in a supervisory position responsible for the control of registry, and basic office support services.

Competencies

- Self-confidence and assertiveness

- Team leadership

- Strong communication skills and interpersonal relations

- Decisive and result focussed

Special Working Conditions

Tenable: Gaborone

Salary and Benefits

The union offers an attractive remunerative package that includes:-

- Competitive salary

- Contributory Pension Scheme (employer pays 10%; employee 5%)

- Generous Leave of 24 days per annum

- Group Life Cover

- Optional Funeral Scheme cover

- Medical Aid (employer pays 50%, employee 50%)

- Staff Loan Scheme

Contacts

Direct your applications to

The General Secretary or hand - deliver to Plot 54372, P.O Box 320, CBD, Gaborone

Preference will be given to BOPEU members. Only shortlisted candidates will be responded to. No E-mail or fax applications will be accepted.

Source:Sunday Standard January 24-30 2016