CHIEF ADMINISTRATION OFFICER I (D3) POSTS

Reference No. VACANCY CIRCULAR NO. 5 OF 2014

Closing Date: 02/05/2014
Closing Time: 00:00

3

days

Posted Date: 04/04/2014

Contract type: Full time

SalaryScale D3 (P182 784 – P201 792) per annum

Responsable office: Ministry of Youth, Sport and Culture

General description:

Main purpose of the job: To supervise the administrative support services in relation to human resource, financial resource and office administration functions to ensure efficient service delivery.

Job description:

Key Performance Areas: • Facilitates professional guidance, uniform application and interpretation of the Public Service Act and Regulations, General Orders, Directives, Circulars and Regulations for Industrial Class Employees within the Ministry. • Updates human resource records electronically and manually. • Authorises payment vouchers and Casualty returns. • Facilitates recruitment processes such as appointments, promotions, transfers and upgradings. • Identifies and recommends appointment of revenue, authorising, paying and preparing officers. • Investigates and makes recommendations on disciplinary cases. • Monitors expenditure of the approved budget. • Prepares and implements the procurement plan. • Monitors implementation of cost saving measures on utilities. • Prepares draft replies to Audit and Public Accounts Committee queries.

Job requirements:

Qualifications: Bachelor of Arts Degree in Public Administration or Human Resource Management. Experience: A minimum of eight (8) years relevant post qualification experience, two (2) of which should have been served at D4 or equivalent level in a parastatal or private sector organisation. Key competencies and skills: • Drive for results • Functional/Technical skills • Managing and measuring work • Customer focus • Building effective teams

How to apply:

Important: Applications which do not meet the requirements of the advertisement will not be responded to. Only shortlisted candidates will be responded to. All applications should be routed through the Heads of Departments and Permanent Secretaries. Applications not so routed will not be considered. APPLICATIONS: Applicants should quote the Vacancy Circular Number and give the following details; • Full name, address, date and place of birth. • Certified copies of certificates and at least two (2) recent references. • Certified copy of Omang. • Brief summary of career with duties (curriculum vitae), date of first appointment, present post, scale and date of appointment thereto. • Applicants from parastatal or private sector should indicate basic salary. Applications should be addressed to: The Permanent Secretary Ministry of Youth, Sport and Culture Private Bag 00514 Gaborone In addition, applicants are required to submit an electronic summary of their CV. Please e-mail nhange@gov.bw and ethwane@gov.bw to request for the required CV format. For further information please contact Human Resources Division at 3682600.