PRIVATE SECRETARY TO THE MINISTER

PRIVATE SECRETARY TO THE MINISTER (1 POST)

VACANCY NO: WA01AM
SALARY: D1 (P251, 376 – P277, 524 per annum)

Applications are invited from highly motivated and well experienced self-driven citizens of Botswana for the following positions in the Ministry of Infrastructure Science and Technology. 

LEAVE: 30 working days per annum

BENEFITS:

(i) Optional Contributory Medical Aid scheme (Government pays 15% and employee pays 5%)

(ii)Compulsory contributory pension fund (Government pays 15% and employee 5%)

QUALIFICATIONS: Bachelor of Social Sciences (Political Science, Public Administration, Economics, Sociology, Psychology), Bachelor of Arts (Humanities) or Degree in Public Relations.

EXPERIENCE: A minimum of 10 years’ experience of which 2 years must have been spent at upper middle management in the Public Service, private Sector or Parastatal with administrative, economic, political and public relations responsibilities.

MAIN PURPOSE OF THE JOB:

To manage and coordinate the programme of work of the office of the Minister to ensure efficient, timely and smooth delivery of service and to ensure that briefing notes are of good quality and that speeches are well researched and written in a manner that reflects the status, dignity and good image of the office of the Minister.

DUTIES:

• Manages and coordinates the work of the Office of the Minister to ensure timely and efficient delivery of Service to the Minister.
• Tenders advice to the Minister on any issue as and when called upon to do so.
• Prepares draft statements/speeches for the Minister’s public Speaking engagements
• Coordinates the Minister’s office activities and directs these activities to the Minister
• Accompanies the Minister on Local trips
• Covers assignments such as workshops and Ministerial meetings
• Manages the diary of the Minister in a manner that ensures that meetings with the Minister are held on schedule and provide services as required.
• Processes and verifies request for media interviews from various radio/television stations and organisations/news agencies, briefs the Minister on such requests and tenders appropriate recommendations. Undertakes the necessary arrangements to ensure the relevant officials of the Department of Information and Broadcasting attend and record interviews.
• Attends the Minister’s media interviews and monitors the Press by following up written stories to determine whether or not they are a true and correct record of the interview.
• Initiates budgetary requirements for the Minister’s office
• Undertakes any other related duties as shall be assigned by management.

REQUIRED SKILLS AND COMPETENCIES

- Media Relations
- Integrity and Trust
- Speech and report writing skills
- Analytical skills
- Computer skills
- Good interpersonal relations
- Team player
- Organizing and coordinating skills

APPLICATIONS: should quote the vacancy circular number and give the following details:

1. Full name, address and place of birth
2. Brief summary of career with duties (Curriculum Vitae)
3. Certified copies of certificates together with their transcripts
4. Certified copy of the National Identity Card
5. Submit at least two (2) recent (not more than six months old) work related references confirming the required experience (Please include contact details)
6. In case of serving Public Officers: - the following information should be provided;

-Date of first appointment, present post, grade and date of appointment thereto.

-In case of candidates from Parastatals and Private Sector Organizations, please provide a statement of salary.

NB: All applications from serving public officers should be routed through their heads of departments and Permanent Secretaries. Applications not so routed will not be considered. Only short-listed candidates will be responded to.

All applications should be addressed to:

The Permanent Secretary,
Ministry of Infrastructure, Science and Technology,
Private Bag 007,
Gaborone

or

hand delivered to the Ministry, Records Management Unit office 104.

CLOSING DATE: 12th September 2014

For further information, please contact Recruitment office at 3958500